Accounts Receivable Coordinator

🕒 September 15

🚗 Michigan – Remote

🚗 Michigan – Remote

💵 $45k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

💰 Accounts Receivable

🚫👨‍🎓 No degree required

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Ellis Porter - The Immigration Attorneys

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51 - 200 employees

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Ellis Porter is an immigration law firm with offices in the US and UK, dedicated to providing comprehensive immigration services to both individuals and businesses. They specialize in business immigration services, supporting global employers in hiring international talent and individuals seeking work or investment visas for the U. S. Additionally, they provide legal support for high-skilled immigration, healthcare immigration, sports immigration, and US expansion services. The firm also offers individual and family immigration services, including temporary visas, marriage-based solutions, family green cards, and naturalization assistance. Their mission is to simplify the immigration process and deliver exceptional service to make navigating the complexities of immigration easier for their clients.

📋 Description

• Prepare, review, edit, finalize, and distribute client invoices, including electronic billing through client portals and LEDES formats • Ensure invoices are accurate, complete, and submitted on time according to client billing guidelines, deadlines, and invoicing requirements • Respond to routine billing inquiries • Support resolution of invoice discrepancies, rejections, and submission issues by coordinating with clients, attorneys, legal assistants, and internal stakeholders • Monitor accounts receivable aging for assigned clients • Follow up on outstanding balances, payment commitments, invoice status, and past-due accounts • Maintain accurate records of billing activity, client communications, collection efforts, payment commitments, and account status • Identify and escalate complex, high-risk, disputed, or non-responsive accounts • Participate in accounts receivable review meetings with attorneys by preparing account information, documenting action items, and completing assigned follow-up • Build and maintain professional client relationships • Communicate tactfully and discreetly about sensitive payment matters related to outstanding balances and payment terms • Assist with other projects as assigned by management

🎯 Requirements

• 2+ years of billing, accounts receivable, collections, customer-account support, or related experience, preferably in a law firm or other professional-services environment • Experience with e-billing systems and LEDES invoice formats, such as Legal Tracker, Collaborati, or similar tools, preferred but not required • Strong analytical and problem-solving skills • Ability to research routine issues, follow established processes, and escalate matters appropriately • Excellent written and verbal communication skills • Ability to interact professionally with attorneys, clients, legal teams, and firm leadership • Strong organization and attention to detail • Ability to manage multiple priorities, client-specific requirements, and recurring deadlines • Client-service mindset and sound judgment • Ability to maintain confidentiality when handling sensitive client and financial information • Strong Microsoft Office skills • Intermediate to advanced Excel skills

🏖️ Benefits

• An opportunity to do challenging, dynamic, highly rewarding work with an inspiring mission • A team of intelligent, creative, and dedicated immigration professionals who value respectful, collaborative working relationships • Inclusive firm culture celebrating diverse perspectives, backgrounds, identities, and experiences • People-centered workplace policies and flexible work schedules, including remote work opportunities • Competitive compensation • Health, dental, vision, and life insurance benefits • 401(k)-retirement savings plan with employer-matching • Generous paid time off • Casual attire for employees working in person at the Troy or Ann Arbor offices • Lots of free food for employees working in person at the Troy or Ann Arbor offices • Regular opportunities for exposure to international cuisine and culture for employees working in person at the Troy or Ann Arbor offices

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