Bilingual Executive Assistant

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Flexspring

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2013

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Flexspring is a specialist HR data integration company that builds custom data connectors and a dedicated iPaaS to automate employee and HR-related data flows between HR, payroll, accounting, and business systems. They provide consulting-led custom mapping, turnkey connectors, hosting, monitoring, and a Data Cache API so enterprises and HR-tech vendors can sync systems (ADP, BambooHR, Workday, NetSuite, etc. ) without internal IT effort. Flexspring focuses on reducing manual re-entry and operational friction for HR and finance teams and licenses its platform to partners and larger organizations.

📋 Description

• Translate high-level direction into structured action plans, follow-ups, and execution tracking • Participate in sales meetings, action items, and follow-ups • Prepare materials, reporting, and structured presentations for leadership • Manage emails, calendars, meeting preparation, and daily briefings • Identify inefficiencies across administrative and inter-departmental workflows • Lead process improvements between Sales, Accounting, AR, and Customer Success • Contribute to back-office optimization, including AI-enabled process enhancements • Maintain and improve operational dashboards and performance reporting • Ensure data accuracy and integrity across CRM and operational systems • Provide structured insights to support decision-making • Collaborate with external partners on vendor forms, W-9s, and purchase orders • Act as a liaison between customers, sales representatives, and executives • Support AR oversight and coordination with Accounting • Support customer onboarding

🎯 Requirements

• BA/BS degree • 2–5 years of experience in Business Operations, Operations, Sales Operations, or a similar role • Full professional fluency in English and French • Comfort conducting meetings and preparing written materials in English and French • Experience in a SaaS or B2B environment preferred • Comfort working with CRM systems and operational tools; Salesforce experience preferred • Comfort working in ambiguity and managing shifting priorities • Ability to meet tight deadlines and adapt to changing timelines • Flexibility to work occasional early mornings or evenings to align with European time zones • Experience working closely with executive leadership preferred • Experience optimizing finance or AR-related workflows preferred • Additional European language skills such as Spanish, German, or Dutch considered an asset

🏖️ Benefits

• Autonomy and flexibility in how you tackle the role • Learning culture and opportunities to develop new skills and advance your career • Work from home with flexible hours • 4 weeks of paid vacation annually • Comprehensive health benefits package for you and your family • Team events and opportunities to connect with colleagues • Opportunity to work with cutting-edge technologies • Competitive base salary