Legal Services Field Operations – Litigation Support Specialist

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🔥 13 minutes ago

🇨🇦 Canada – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

💝 Customer Support

👻 Ghost score 15%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Matrix Professional Staffing Solutions Inc.

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Matrix Professional Staffing Solutions Inc. is a consulting firm dedicated to helping organizations enhance their efficiency, achieve their goals, and improve overall performance. By offering a wide range of customized services and solutions, Matrix works closely with businesses to identify their unique needs and deliver tailored support that ensures success. With a team of experienced professionals, the company is committed to providing quality resources and expertise to navigate the complexities of the modern business landscape.

📋 Description

• Provide administrative and operational support to law firms and legal professionals • Organize and maintain litigation, matter and project documentation • Assist with document preparation, formatting, organization and production • Prepare documents for filing, service, production or electronic submission • Assist with document inventories, evidence organization and administrative file management • Attend courthouses, tribunals, registries, government offices and other authorized locations • Complete authorized filing, document delivery, retrieval and registry-related tasks • Retrieve filing confirmations, receipts and other administrative records • Conduct authorized public-record searches and administrative information requests • Retrieve available records and documentation in accordance with client instructions and access procedures • Prepare and organize electronic case materials, including PDF merging, pagination, Bates numbering, indexing, bookmarking and hyperlinking • Assist with Case Center / CaseLines organization and authorized document uploads • Perform authorized property-related document and records assignments • Coordinate photographs, documents and other administrative materials • Review client Work Orders and assignment requirements • Independently organize, manage and track assigned projects • Determine methods, sequencing and resources for completing deliverables • Communicate assignment status through Matrix's online project-management and collaboration platform • Identify issues requiring clarification and obtain direction where necessary • Complete assignments within agreed timelines and service requirements • Maintain professional conduct, presentation, confidentiality and discretion while representing Matrix • Refer questions requiring legal judgment or interpretation to the appropriate Matrix contact or instructing professional

🎯 Requirements

• 3–5+ years of relevant experience in legal administration, litigation support, court services, records administration, property administration, government services or a related professional environment • Strong understanding of legal terminology, administrative procedures and professional documentation • Excellent organizational and document-management skills • Strong written and verbal communication skills • Exceptional attention to detail and accuracy • Ability to independently manage projects and competing priorities • Demonstrated discretion when handling confidential, sensitive and potentially privileged information • Strong proficiency with Microsoft Word, Excel, Outlook and other commonly used business applications • Ability and willingness to attend client or public-sector locations when required by an assignment • Ability to operate an independent professional practice and provide services on a project basis • Experience with one or more of Thomson Reuters Case Center / CaseLines, Clio, MyCase, PracticePanther, PCLaw, CosmoLex, iManage, NetDocuments, SharePoint, OneDrive, Dropbox, Adobe Acrobat, Microsoft Teams, Zoom or other legal, document-management or project-management platforms is an asset • Demonstrated proficiency with Case Center / CaseLines is strongly preferred for court-support assignments • Experience working within Ontario court and tribunal environments is preferred • Familiarity with court filing and registry procedures • Experience with public-record searches and document retrieval • Litigation document organization and evidence management experience • Experience with Bates numbering, pagination, indexing and PDF production • Strong problem-solving and administrative judgment • Ability to adapt quickly to different clients, industries and assignment requirements • Professional client-service skills • Strong independent project-management capabilities • Comfortable learning new technologies and client systems • Must independently provide applicable equipment, technology, transportation and other resources unless otherwise agreed • Must handle own applicable taxes, government remittances, insurance, business expenses and other independent-business obligations • Must not provide legal advice, legal opinions, legal strategy, legal representation or substantive legal determinations

🏖️ Benefits

• Project-based assignments with flexible remote and in-person opportunities • Ability to independently manage the method and execution of assigned work • Access to Matrix's online project-management and collaboration environment • Opportunities to work across varied legal administrative, court, records and operational assignments • Exposure to diverse professional and institutional environments • Opportunity to build and expand specialized administrative and field-service expertise • Professional network focused on quality, confidentiality, reliability and client service

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