Program Operations Manager

Job not on LinkedIn

🕒 October 1

🏄 California, District of Columbia, +10 more states – Remote

🏄 California – Remote 🏛️ District of Columbia – Remote 🐊 Florida – Remote 🌺 Hawaii – Remote 🗽 New York – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote ☕ Washington – Remote 🧀 Wisconsin – Remote

💵 $67k - $73k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Program Manager

👻 Ghost score 0%

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National Marine Sanctuary Foundation

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2000

🤲 Charity

🤝 Non-profit

📚 Education

Charity • Non-profit • Education

National Marine Sanctuary Foundation is a nonprofit organization that serves as the official non-profit partner of the Office of National Marine Sanctuaries, working to protect, restore, and promote America's national marine sanctuaries. The Foundation advances conservation and restoration, funds science and technology projects, and leads education and outreach efforts to inspire public support and stewardship. It also raises funds, builds corporate and community partnerships, and hosts events (such as Capitol Hill Ocean Week) to engage stakeholders and amplify the value of coastal, ocean, and Great Lakes protected areas.

📋 Description

• Manage and administer daily operations for the Sanctuary Community Engagement portfolio • Support programs related to the designation of six national marine sanctuaries • Operationalize project work with Foundation staff and federal partners at NOAA’s Office of National Marine Sanctuaries • Manage applications and review processes for Foundation grant and contract awards • Operationally manage and monitor federally funded projects and privately supported programs as the role grows • Troubleshoot program implementation issues • Track funds and develop and execute spending priorities for funded projects • Serve as point of contact for technical program managers and staff on program implementation • Communicate compliance and procurement guidance • Administer the Foundation’s project and award management database and track metrics and results • Build relationships and host check-in meetings with program managers and field liaisons • Identify cross-functional opportunities across internal departments and partner programs • Oversee competitive grant programs for policy, procedure, and strategic-plan compliance • Supervise procurement, logistics, administration, spend plans, and metrics for field activities • Serve as primary contact for grantees, contractors, and subrecipients • Track agreement details, compliance, risks, invoices, and field documentation • Work on organizational, departmental, and project-related special projects • Track and analyze reported results using a project management database • Support annual budgeting for funded projects • Recommend partnership and leadership opportunities to senior leadership • Conduct monitoring, site visits, video-conference check-ins, and internal document audits • Maintain current knowledge of OMB and agency-specific federal financial assistance procedures • Review and update federal award compliance guidance and procedures • Coordinate document collection and storage • Identify and implement technology, compliance, and procurement solutions • Convey processes and procedures to staff and partners • Supervise Foundation project employees working at partner agency locations • Build an inclusive work environment • Support SMARTIE goals, monitor progress, conduct performance evaluations, and approve travel, timecards, and time-off requests

🎯 Requirements

• Bachelor’s degree and at least 3–5 years of experience in grant administration and/or project management, or 5 years minimum experience in lieu of degree • Experience working with grant programs • Experience with basic financial management, including developing and monitoring budgets and financial reports • Ability to work in a cross-functional team approach • Strong organizational skills and ability to prioritize work, meet deadlines, and produce quality results with attention to detail • Personable in-person and phone demeanor • Diplomatic disposition balanced with ability to defend positions and policies • Fluency in Microsoft 365, Teams, Word, Excel, PowerPoint, and databases • Ability to communicate effectively orally and in writing • Experience producing reports and proposals • Must be located in the District of Columbia, Maryland, Virginia, California, Florida, Georgia, Hawaii, Massachusetts, Michigan, New York, Texas, Washington, or Wisconsin • Preferred: Experience with federal financial assistance award Uniform Guidance compliance and procurement • Preferred: Experience managing database programs such as SmartSimple or Knack • Preferred: Intermediate-advanced Excel spreadsheet capabilities • Preferred: Familiarity with government partnership programs • Preferred: Sincere interest in and commitment to the organization’s mission • Resume, cover letter, and three professional references required

🏖️ Benefits

• Generous leave policy • Paid time off the week between December 25 and January 1 • 12 paid holidays • Medical insurance with an FSA option • Dental insurance • Vision insurance • Foundation-paid life insurance • Foundation-paid disability insurance • 403(B) with employer contribution after one year of service • Commuter benefits • Inclusive, diverse workplace culture • Professional development goals and support • Remote work arrangement