Lease Administrator

🕒 August 7

🐊 Florida, Texas – Remote

🐊 Florida – Remote 🤠 Texas – Remote

💵 $68.8k - $75k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Colliers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1994

💼 Consulting

🏨 Hospitality

📦 Logistics

Consulting • Hospitality • Logistics

Colliers is a global leader in real estate services and investment management. The company provides a comprehensive range of services to commercial real estate clients, such as transaction services, property management, and valuation. Colliers' expertise spans across various sectors including office, industrial, retail, residential, and hospitality properties. Their mission is to maximize the potential of property and accelerate the success of their clients and people. With a strong commitment to sustainability and innovation, Colliers offers bespoke solutions tailored to meet the unique needs of their clients worldwide.

📋 Description

• Manage lease administration functions and implementations for small to midsized accounts and/or under a global account management structure • Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters • Understand client business objectives, real estate portfolio strategy, and service expectations • Maintain client agreement details and ensure accurate entry and maintenance in WorkTrac • Conduct client meetings and reviews presenting portfolio updates, key metrics, and performance reports • Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews • Track and communicate lease expirations, option exercise dates, and other critical information • Manage client escalations, identify account risks, formulate mitigation strategies, and project manage solutions • Oversee global team service delivery according to client-specific processes and contracts • Participate in new business pitches and client presentations • Manage delegation of database management tasks to global team members • Establish weekly calls and internal communications with global lease administration account teams • Oversee lease abstraction or input of rental obligations and other lease information • Provide final quality control for the abstraction process as required • Use Colliers360, dashboards, WorkTrac, and related systems • Confirm and approve monthly client billing and pass-through expenses • Review recovery clauses, establish recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions • Prepare monthly rental payment schedules • Track accounts receivable, reconcile outstanding balances, and resolve disputes with landlords and clients • Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords • Review and validate Consumer Price Index adjustments • Maintain file systems and database data integrity for tenant and lease information • Maintain and resolve exception records in the database • Assist with new account onboarding and transition processes • Maintain account processes, procedures, and playbooks with the Director

🎯 Requirements

• Associate’s or Bachelor’s degree in business, accounting, real estate, or a similar field preferred • At least 3 years of relevant experience in commercial real estate lease administration and/or accounting and property management • Experience in either or both landlord and tenant sectors • Experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems • Documented success working on multi-line global accounts with 1,000+ leases and a global account management structure • Intermediate proficiency with Microsoft Office tools including Word, PowerPoint, Excel, and OneNote • Ability to work independently, preferably remotely • Strong time management skills • Leadership, collaboration, and service-delivery capabilities • Proactive, independent, self-starter, and team-player approach • Analytical and critical-thinking skills with high attention to detail and follow-through • High degree of professional customer service for internal and external parties • Excellent communication and organization skills, with ability to meet commitments and deadlines • Professional presence reflecting integrity, maturity, and confidence • Must be currently authorized to work in the United States on a full-time basis • Employer will not sponsor applicants for work visas

🏖️ Benefits

• Employer-subsidized medical benefits including RX, dental, and vision • Employer-paid basic life/AD&D insurance • Short-term and long-term disability insurance • 401(k) plan with employer match • 10 days of sick leave • Minimum of 15 days of vacation annually • Unlimited time off for certain senior-level roles • 10 paid holidays • Two personal flex days per calendar year • 12 weeks of paid parental leave for birth parents after successful completion of 90 days of employment • 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after successful completion of 90 days of employment • Annual bonus based on company and individual performance • Equal employment opportunity • Reasonable accommodation during the hiring process