Manager, Lease Administration

🕒 August 7

🇨🇦 Canada – Remote

💵 $87.9k - $99.3k / year

⏰ Full Time

🟠 Senior

🔴 Lead

🖥️ Administration

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Colliers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1994

💼 Consulting

🏨 Hospitality

📦 Logistics

Consulting • Hospitality • Logistics

Colliers is a global leader in real estate services and investment management. The company provides a comprehensive range of services to commercial real estate clients, such as transaction services, property management, and valuation. Colliers' expertise spans across various sectors including office, industrial, retail, residential, and hospitality properties. Their mission is to maximize the potential of property and accelerate the success of their clients and people. With a strong commitment to sustainability and innovation, Colliers offers bespoke solutions tailored to meet the unique needs of their clients worldwide.

📋 Description

• Manage Lease Administration resources, including direct reports and HR functions • Manage client implementations and client and vendor relationships • Establish and produce schedules, reports, communication plans, and process flows • Serve as managing lease analyst on large accounts and lead Lease Analysts supporting smaller accounts • Communicate with clients, brokers, account managers, and Landlords • Perform database quality control and create, edit, and run reports • Mentor and train Lease Analysts • Interpret complex commercial lease language • Oversee lease abstraction, translation, and quality control processes • Assist with account transitions and setup • Maintain account processes, procedures, and playbooks • Abstract or input rental obligations and other lease information • Track expirations, option exercise dates, and other critical information • Reconcile outstanding balances and resolve disputes with Landlords and clients • Serve as main point of contact for clients and internal stakeholders • Conduct client meetings and reviews covering portfolio updates, metrics, and performance reports • Develop and maintain client governance programs • Manage escalations, identify risks, formulate mitigation strategies, and project-manage solutions • Oversee global team delivery according to client processes and contracts • Participate in new business presentations and pitches • Manage database task assignments and global team communications • Review recovery clauses, establish recovery pools, calculate recovery expenses, and review caps, base years, and exclusions • Prepare monthly rental payment schedules • Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments • Review leases for payment accuracy • Validate Consumer Price Index adjustments • Maintain database file systems and data integrity • Maintain team allocations and workload assignments

🎯 Requirements

• 7+ years of relevant experience in the commercial real estate lease administration industry • Experience in accounting or property management in either the Landlord or Tenant sector • Bachelor’s degree in business, accounting, real estate, or similar field preferred • Experience with commercial real estate database applications such as CoStar, Yardi, Apex, ProLease, Virtual Lease, or other portfolio management database systems • Documented success working on multi-line global accounts with 1,000+ leases and global account management structure • Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote • Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred • Successful track record working independently, preferably remotely • Strong time management skills • Must be currently authorized to work in Canada on a full-time basis • Employer will not sponsor applicants for work visas • Direct applicants only; no agencies

🏖️ Benefits

• Innovative projects • Industry-leading training and development programs • Comprehensive and flexible benefits package • Competitive compensation • Collaborative culture • Employee Resource Groups (ERGs) • Global network and opportunities to connect and learn from experts worldwide • Disability-related accommodations throughout recruitment and selection