Executive Assistant

Job not on LinkedIn

🕒 September 21

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Pipeline Medical

WebsiteLinkedInAll Job Openings

11 - 50 employees

📦 Logistics

🏭 Manufacturing

🏥 Healthcare

Logistics • Manufacturing • Healthcare

Pipeline Medical is a one-stop-shop MedTech Marketplace that specializes in providing medical and pharmaceutical supplies for non-acute healthcare settings. By partnering with Material Management teams, Pipeline Medical simplifies the procurement process for medical facilities, enabling savings of 20-50% on products through a comprehensive online platform. The company delivers high-quality, FDA-approved supplies to various healthcare providers across the United States, emphasizing efficient logistics and exceptional customer service to enhance healthcare delivery.

📋 Description

• Manage the CEO's inbox and calendar, including organizing and responding to select emails • Provide occasional assistance with personal tasks and errands • Use AI tools to create and improve workflows, systems, and administrative processes • Track ongoing projects across the CEO, Operations, Sales, and Marketing departments and ensure deadlines are met • Serve as a point of contact for internal and external communications • Arrange hotels, client meetings, meals, transportation, and other business travel logistics • Compile reports and conduct market, client, and company research • Organize files, records, data, and internal reports • Manage office supplies, company subscriptions, expenses, invoices, and account cancellations • Coordinate company and trade show events, including lodging, materials, promotional items, and reservations • Assign, deactivate, and merge CRM accounts; maintain CRM data and hygiene • Support sales, marketing, operational, software, and tool-management projects • Build and maintain lightweight workflow automations and document them for handover • Identify tasks for automation and collaborate with the technology team to implement solutions • Review AI-generated outputs for accuracy before delivery to customers or Account Managers

🎯 Requirements

• Bachelor's degree in Business Administration, Communications, or a related field (preferred but not always required) • 3–5+ years of experience in an executive assistant, administrative, or similar role • Experience supporting the C-suite or senior executives is a plus • Excellent written and verbal English communication skills, with a minimum C1 proficiency level • Hands-on experience using AI tools for workflow creation, process automation, and productivity • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and scheduling software • Strong organizational skills and ability to manage multiple tasks and prioritize effectively • Discretion and confidentiality when handling sensitive information • Time management skills and ability to meet deadlines in fast-paced environments • Problem-solving skills and ability to anticipate needs and provide solutions • Attention to detail in scheduling, document preparation, and correspondence • Adaptability to shifting priorities and unexpected challenges

🏖️ Benefits

• Remote work arrangement