Executive Assistant

🕒 September 2

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Solace

WebsiteLinkedInAll Job Openings

1 - 10 employees

🏥 Healthcare

💼 Consulting

🛡️ Insurance

Healthcare • Consulting • Insurance

Solace is a healthcare advocacy company that connects patients and their families with skilled advocates, such as doctors, nurses, and other healthcare experts. Their mission is to empower patients and improve healthcare outcomes by assisting with the navigation of the complex healthcare system. Solace provides support in areas like scheduling, communicating with medical teams, and insurance dealings, and advocates are covered by Medicare and Medicare Advantage plans. The platform ensures patients receive personalized support through phone or video consultations, assisting with everything from chronic illness management to healthcare paperwork.

📋 Description

• Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value • Protect executive time by triaging inbound requests, managing hold blocks, and proactively resolving scheduling conflicts • Support the planning and execution of leadership meetings, team offsites, and large-scale company events • Act as a proxy in meetings when needed, capturing detailed notes, clarifying decisions, and driving follow-through on action items • Draft, edit, and send communications on behalf of executives • Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders • Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality • Support leadership operating cadence by owning agendas, note-taking, action tracking, and follow-through • Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness • Manage end-to-end travel logistics, itineraries, reservations, and expense reporting • Ensure seamless operational execution during high-volume periods, travel, or periods of rapid change

🎯 Requirements

• 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment • Experience working in a legal environment, such as a law firm • Exceptional calendar management, prioritization, and organizational skills • Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging • Demonstrated judgment, professionalism, and ability to handle highly confidential information • Excellent project management skills with a strong bias toward execution and follow-through • Ability to anticipate needs, solve problems independently, and stay ahead of deadlines • Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity • High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence • Background in startups, healthcare, technology, legal, or complex operational environments • Applicants must be based in the United States • Must be authorized to work in the United States