Project Coordinator

🕒 October 16

🇨🇦 Canada – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 10%

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Symbiotic Digital

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 1998

💼 Consulting

🤝 B2B

📣 Marketing

Consulting • B2B • Marketing

Symbiotic Digital is a Canada-based consulting firm (operating under Symbiotic Group branding) that provides bespoke advisory services for SMB growth companies and new ventures. They focus on working "ON" clients' businesses to create business plans and strategy, design and improve business processes, develop repeatable sales processes and digital marketing programs, and build core systems for measuring progress. Services listed include digital consulting, capacity building, Indigenous consulting, strategy, and an educational offering called Symbiotic Academy; offices are in Ontario (Oakville/Mississauga) and Ottawa. The firm emphasizes practical, SMB-focused tools and processes to drive profit, growth, resilience and compliance.

📋 Description

• Support project delivery activities across multiple concurrent projects, including schedule maintenance, status reporting, project documentation, action item tracking, milestone coordination, and delivery support • Coordinate and facilitate project meetings, workshops, stakeholder discussions, and planning sessions • Prepare agendas, document decisions, record meeting minutes, and track follow-up actions • Support requirements gathering by facilitating discussions, documenting business needs, capturing stakeholder requirements, and maintaining requirements documentation • Assist with scope definition and scope management, including documenting objectives, business outcomes, assumptions, constraints, deliverables, and scope boundaries • Translate business discussions, stakeholder feedback, and workshop outcomes into requirements, user stories, backlog items, acceptance criteria, risks, decisions, and action plans • Support Agile and hybrid delivery through backlog refinement, sprint planning, sprint reviews, retrospectives, roadmap discussions, and project planning • Organize and maintain epics, features, user stories, priorities, dependencies, and acceptance criteria • Build and maintain relationships with stakeholders, project teams, business partners, vendors, and subject matter experts • Support project governance through status reports, governance materials, decision logs, RAID logs, presentations, and change requests • Support risk, issue, dependency, and change management through documentation, monitoring, escalation, and reporting • Contribute to planning, schedule development, resource coordination, milestone tracking, work planning, effort estimation support, and project administration • Prepare project metrics, dashboards, reports, presentations, and analysis • Utilize Microsoft 365 applications and project management, work management, backlog management, and reporting tools • Apply organizational, analytical, critical-thinking, and problem-solving skills to support project delivery and competing priorities • Apply business acumen to connect projects, technology initiatives, process improvements, and organizational change with business objectives and strategic outcomes

🎯 Requirements

• 3 to 5 years of business experience supporting projects, programs, initiatives, organizational change efforts, or operational improvement activities • Experience in project coordination, project administration, PMO support, business coordination, business analysis, requirements coordination, or a related role • Experience supporting requirements gathering workshops, stakeholder interviews, process mapping sessions, backlog creation activities, or business analysis initiatives • Experience assisting with project planning, scheduling, governance reporting, risk management, issue management, and change management activities • Experience facilitating meetings, documenting decisions, tracking commitments, and coordinating follow-up activities among stakeholders • Knowledge of Agile, hybrid, and traditional project delivery methodologies • Experience using project scheduling, collaboration, reporting, and work management tools • Post-secondary education in Business Administration, Commerce, Project Management, Information Technology, Management Information Systems, or a related discipline, or an equivalent combination of education and experience • Progress toward or completion of a recognized project management certification such as CAPM, PMP, PRINCE2, Scrum, or Agile-related certification is considered an asset • Experience working with both Waterfall and Agile project delivery methodologies

🏖️ Benefits

• 5-month contract duration • Remote work within Canada

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