Marketing Virtual Assistant – Production, AI Operations

Job not on LinkedIn

🔥 0 minutes ago

🇨🇦 Canada – Remote

💵 ₱50k - ₱60k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Prepare and process long-form podcast and YouTube content using established workflows • Edit and clean recordings in Descript by removing filler words and obvious verbal errors • Review and correct AI-generated transcripts, spelling, names, terminology, and transcription errors • Apply approved video templates, captions, formatting, and branding • Prepare YouTube uploads using approved titles, descriptions, thumbnails, links, and other assets • Publish podcast episodes through established workflows • Upload long-form content into OpusClip or similar AI video tools • Review AI-generated clip recommendations and select accurate, independently usable clips • Correct subtitles and transcription errors • Export and organize Reels, Shorts, Stories, and other short-form assets • Produce recurring creative assets using approved Canva templates • Batch recurring graphics and Stories; resize and export assets according to specifications • Perform quality checks for spacing, alignment, branding, formatting, and visual consistency • Upload and schedule approved social media content through Metricool or native platforms • Verify accounts, dates, times, captions, links, tags, locations, formats, and assets before publishing • Upload approved Google Business Profile posts and photographs and verify links and location information • Maintain organized Google Drive and other file structures using established naming conventions • Manage assigned production tasks and records in ClickUp; update statuses and attach final deliverables • Follow documented SOPs, production workflows, checklists, and approval requirements • Proactively flag blockers and escalate missing assets, conflicting instructions, platform errors, exceptions, unclear approvals, or reputational risks • Use AI-powered production and productivity tools while maintaining human oversight and quality control • Learn new platforms and workflows as the agency's technology environment evolves • Recover founder capacity by transferring repeatable production workflows into a reliable, scalable production function • Progressively take ownership of additional production workflows as proficiency and trust develop

🎯 Requirements

• Previous experience in digital marketing production, content production, video editing, social media, or Virtual Assistance • Excellent written English • Exceptional attention to detail • Strong organizational skills • Comfortable following detailed SOPs, checklists, and established workflows • Strong technical aptitude and confidence learning new software • Ability to work consistently across multiple clients, accounts, brands, and content libraries • Reliable internet connection and computer • Ability to work independently while knowing when to escalate issues • Availability for a full-time, 40-hour-per-week role • Genuine interest in a long-term position with increasing responsibility • Canva / Canva Pro • Descript • OpusClip or similar AI video tools • ChatGPT • Claude • ClickUp • Google Workspace • Google Drive • YouTube • Metricool or other social scheduling platforms • Google Business Profile • Basic video editing • Social media publishing platforms • Extremely detail-oriented and quality-focused • Reliable and consistent • Organized across multiple clients, accounts, and projects • Comfortable with repetitive, structured production work • Able to follow established systems rather than reinventing them unnecessarily • Proactive about identifying and escalating genuine problems • Comfortable receiving direct feedback and applying it constructively • Willing to learn from each repetition of a workflow and become increasingly independent • Careful about verifying AI-generated work before it is published • Comfortable working asynchronously and managing assigned production deadlines • Honest about blockers and willing to ask questions when instructions are unclear

🏖️ Benefits

• Remote work setup • Full-time, 40 hours/week • Long-term position with increasing responsibility • Opportunity to take ownership of more workflows and production responsibility as the agency grows