Events Operations Specialist

🕒 September 9

🇨🇦 Canada – Remote

💵 $46k - $51k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WeTravel

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2016

💼 Consulting

📦 Logistics

✈️ Travel

💰 $27M Series B on 2022-10

Consulting • Logistics • Travel

WeTravel is a comprehensive booking and payments platform designed specifically for multi-day and group travel businesses. It enables over 5,000 travel companies to accept payments instantly, manage bookings efficiently, and facilitate global supplier transfers. The platform offers tools for creating stunning trip pages, payment processing with low fees, and easy booking management to enhance the customer journey and streamline operations for travel advisors and agencies.

📋 Description

• Own the yearly event calendar for North America, APAC, and EMEA, coordinating with the LATAM and Wellness counterpart across approximately 55 events • Handle end-to-end event execution and logistics, including vendors, event liaison, booth builds, collateral, registration, exhibitor profiles, passes, VAT, procurement, shipping, and swag • Manage event agreements, contracts, invoicing, and out-of-pocket expense setup and reconciliation in Ramp • Serve as the primary coordination point between sales and the event team for every event • Set up dedicated Slack channels with sales managers and representatives • Coordinate account executive requests through approval chains and assemble onsite teams • Partner with data/operations on pre-event lead-list submission and post-event lead routing • Collect and track qualitative event feedback, including post-event surveys and sales input on lead quality • Brief the creative/design lead on booth and print materials with the Content & Social Lead • Co-own and continuously build the event operations playbook/SOP

🎯 Requirements

• Fluent in English • Hands-on B2B field-event experience, including booths, vendor relationships, and logistics under deadline pressure • Excellent communication and coordination skills • Naturally organized; able to build calendars and systems • Comfortable owning contracts, invoicing, and expense reconciliation • Able to work a sales approval chain and coordinate onsite teams independently • Able to build repeatable systems and document processes • Comfortable traveling for work-related events once or twice a year • Experience in the travel industry, marketplace businesses, or community-led growth models is a bonus • Familiarity with HubSpot and event ROI tracking is a bonus • Experience building or scaling an event playbook/SOP is a bonus • Fluency with AI tools for event workflow automation is a bonus • Legal right to work in Canada; no visa sponsorship or relocation assistance available

🏖️ Benefits

• Full-time, Fixed Term Contract (International Contractor) • Generous "Time to Recharge" policy; unlimited paid time off • Amsterdam Program: visit the Amsterdam HQ for 2–4 weeks every year, staying in a WeTravel apartment • Work remotely for a maximum of 4 weeks per calendar year from another approved location • Extensive paid family leave • Three paid volunteer days per year • 2-week cross-functional onboarding program • Cutting-edge equipment and tools • Coverage for certain work-from-home equipment • International, travel-loving team • Discounted hotel and flight rates through the Booking Marketplace