Sponsor Relations Coordinator – Events

Job not on LinkedIn

🕒 September 18

🇺🇸 United States – Remote

💵 $56k - $61k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 7%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WTWH Media LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2007

🏥 Healthcare

🏨 Hospitality

🏭 Manufacturing

Healthcare • Hospitality • Manufacturing

WTWH Media LLC is a digital first business-to-business media company focused on providing high value unique content and measurable ROI for marketers. The company manages over 80 web sites, 7 print publications, and produces video, webinars, podcasts, online and live events, and educational forums across various markets including electronics engineering, design engineering, fluid power, hospitality, life sciences, R&D, renewable energy, retail, and robotics. By leveraging artificial intelligence and natural language processing, WTWH Media enhances B2B marketing strategies through advanced targeting methods. The company's network includes specialized platforms such as Design World Network, Robotics Network, Electronics Engineering Network, and others, reaching millions of engaged users globally.

📋 Description

• Serve as primary relationship owner and day-to-day contact for sponsors and exhibitors from contract signature through post-event wrap • Own and manage the sponsor issue queue, including triage, response expectations, resolution tracking, and written follow-up • Onboard new sponsors and exhibitors through a structured process • Build sponsorship toolkits in the Cvent exhibitor portal • Train sponsor teams on lead retrieval, event apps, exhibitor portals, and meeting-scheduling tools • Create and execute sponsor and exhibitor communications across pre-event, on-site, and post-event phases • Conduct pre-event kickoff calls to confirm deliverables, deadlines, and success criteria • Maintain the master sponsorship planner covering contract terms, finance status, and fulfillment • Collect and track contracted deliverables against deadlines • Coordinate sponsor-facing promotion with marketing • Coordinate physical fulfillment with marketing and operations • Create and manage exhibit floor plans and booth assignments using floor plan software • Track sponsorship inventory and flag under-performing assets • Run scheduled sponsor check-ins during events and resolve issues with operations, AV, and registration • Partner with portfolio leaders to execute the on-site rebooking process

🎯 Requirements

• Bachelor’s degree in hospitality, communication or related field • 3+ years relevant events experience in a client/customer facing role • Experience with CVENT or other event management software • High-level proficiency with Microsoft Office applications • Ability to lead multiple concurrent projects, solve problems, and consistently meet deadlines with minimal supervision • Excellent customer service skills • Ability to work effectively in a high-pressure environment • Superior attention to detail • Ability to create procedures • Desire for accuracy in job performance • Frequent travel, up to twice per month February through November, typically three to four days at a time, including extended on-site days

🏖️ Benefits

• Competitive salary • Premium medical, dental, vision and other health plans – you choose what fits your needs • Full vested 401(k) match • Generous paid time off, including vacation, sick, float, bereavement, 12 office holidays • Flexible working hours • Supportive work/life balance • Paid parental leave • Dynamic, dedicated, fun and hard-working environment • Collaborative work environment in a growing market • Consistently ranked as a Top Workplace • Included on the Forbes 5000 Fastest Growing Companies for 5+ years

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