Administrative and Operations Specialist

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🕒 October 17, 2025

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3form

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2002

🤝 B2B

B2B • Architecture • Sustainability

3form is a company that specializes in innovative materials and solutions for architecture and design. They offer a variety of products that include specialty glass, resin, and custom hardware solutions that cater to architects, designers, and contractors. 3form is committed to sustainability and provides consultation services to support building projects globally. They are known for their unique and customizable products that enhance aesthetic appeal and functionality in various settings.

📋 Description

• Oversee day-to-day administrative processes and make sure nothing slips through the cracks. • Manage contracts — creating, extending, collecting signatures, and archiving. • Handle invoices: issuing, verifying, collecting, and scheduling payments. • Maintain order in our internal knowledge base (Notion) for admin and finance processes. • Support compliance with internal policies (invoice flow, approval rules, procurement). • Communicate with our accountant and external financial partners. • Support monthly financial closing by ensuring invoices, data, and receipts are complete. • Post job ads, schedule interviews, and coordinate candidate communication. • Book hotels, trains, and flights for the team.

🎯 Requirements

• Proven experience in administration, operations, or finance coordination. • Strong organizational and multitasking skills with close attention to detail. • Excellent communication in Polish and English. • Confidence in working independently and prioritizing effectively. • Familiarity with tools like Notion, Slack, Google Workspace, and accounting systems.

🏖️ Benefits

• Fully remote work (with preference for candidates based in or near Warsaw). • Flexible working hours and a culture built on trust and accountability. • Long-term B2B cooperation with room for growth. • A supportive, structured environment where precision and reliability are valued.