Assistant Director, Convenings

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AccessLex Institute

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1983

📚 Education

🤝 Non-profit

Education • Non-profit • Legal Services

AccessLex Institute is a nonprofit organization dedicated to empowering the next generation of lawyers by providing resources and support throughout the legal education journey. They offer a variety of programs focused on academic and bar success, financial education, and increasing diversity within legal education. AccessLex also champions research and advocacy initiatives aimed at improving access and value in legal education, and they provide tools like bar review courses and scholarship resources for aspiring law students.

📋 Description

• This role will focus on our large scale conferences and board meetings. • Incumbent must travel to our conferences and quarterly board meetings. • The Assistant Director, Convenings plays a critical role in the planning and execution of the Companys high-profile meetings and events, including large-scale conferences, Board meetings, and industry convenings. • Reporting to the Senior Director, Convenings, this role leads complex meeting and event logistics, vendor negotiation and coordination, and cross-functional collaboration to deliver seamless, high-quality experiences. • Contribute to the planning and execution of Company meetings and events, including flagship annual Student Success Conference - LexCon, Spring Sync, Executive-level quarterly Board Meetings, Industry conferences, and additional Company convenings. • Partner with the Sr. Director, Convenings throughout all phases of meeting and event planning, from concept development through on-site execution, including exhibit and trade show logistics, contract negotiation, site/venue research and selection, agenda/timeline development, and more. • Lead end-to-end event logistics, including ground transportation, hotel room blocks, scheduling, audiovisual production, entertainment, speaker coordination, and on-site event execution. • Develop comprehensive event project plans, timelines, and specifications to ensure clear roles, responsibilities, and deliverables across internal teams and vendors. • Collaborate on menu planning and review Banquet Event Orders (BEOs) to deliver high-quality, thoughtful food and beverage experiences. • Assist in managing vendor relationships and communications, support contract negotiations, and oversee invoice review and timely, accurate payment processing. • Manage all speaker logistics for convenings (in-person and virtual). • Create clear, engaging meeting descriptions, agendas, and supporting materials that drive participation and convey purpose. • Partner with the Marketing team to support the execution of branded event collateral and printed materials. • Support event budget tracking and expense reconciliation, working closely with the Sr. Director, Convenings to ensure accurate reporting. • Conduct pre- and post-event evaluations, analyze performance outcomes, and provide data-driven recommendations to continuously improve event quality, efficiency, and attendee experience. • Serves as backup for the successful management of exhibit, sponsorship, and promotional needs for industry events and conferences; Assist Human Resources with Company events, as needed. • Perform other duties in support of Company initiatives, as assigned.

🎯 Requirements

• BS/BA in Marketing, Communications, Hospitality, Project Management, or another similar field • 7+ years of progressive experience in meetings and events management (full-time) • Superior attention to detail • Excellent organizational and time-management skills • Excellent communication skills, both written and verbal • Excellent interpersonal skills • Proficient in Microsoft Office • Proficient in the Cvent Registration platform • Demonstrated experience managing large-scale, multi-day conferences and complex, high-visibility meetings. • Certified Meeting Professional (CMP) (preferred) • Knowledge of Salesforce (preferred) • Budget management skills (preferred)

🏖️ Benefits

• Equal Employment Opportunity Statement: AccessLex Institute provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.