Operations Coordinator

🔥 1 minute ago

🌵 Arizona – Remote

🌵 Arizona – Remote

💵 $76.1k - $98.9k / year

⏰ Full Time

🟢 Junior

⚙️ Operations

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Smithsonian Institution

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

📚 Education

🤝 Non-profit

📱 Media

Education • Non-profit • Media

Smithsonian Institution is a renowned network of museums, research centers, and cultural organizations dedicated to enriching lives through knowledge and education. It fosters public engagement and curiosity by providing diverse resources and programs, including internships, exhibitions, and online learning opportunities. The Institution also emphasizes the importance of community involvement and diverse perspectives, encouraging critical conversations and collaboration among its affiliates across the nation.

📋 Description

• Provide oversight and personnel management to deliver the program across the state of Arizona • Provide direct supervision, guidance, and daily support to the field-based Program Delivery and Engagement teams • Manage the master implementation calendar for multiple field engagement teams, ensuring efficient routing to school sites • Maintain a comprehensive inventory of all program assets, including Celestron Nexstar 6SE telescopes and accessory kits • Coordinate the packing and advanced shipping of telescope kits to school sites; perform regular quality control checks at the Arizona storage facility • Serve as the primary point of contact for storage facility management and shipping carriers • Aggregate delivery team data into high-level progress reports for the Executive Director, tracking state-wide participant demographics, equipment performance, and programming milestones • Oversee the maintenance schedules and compliance records for the program's GSA vehicle fleet • Develop, implement, and monitor operational workflows, schedules, and standard operating procedures (SOPs) • Serve as the primary point of contact for internal and external stakeholders regarding operational requirements • Perform other duties as assigned

🎯 Requirements

• Minimum of one year specialized experience equivalent to at least grade 9 in the normal line of progression for this occupation • Proven ability to lead remote or mobile teams and manage personnel across a large geographic area • Experience and knowledge in inventory management and project coordination tools • Ability to understand astronomical equipment or sensitive scientific materials • Ability to collaborate effectively with people from various communities, such as teachers, administrators, and team members • Experience and knowledge working with K-12 education systems • Skills and knowledge with communities of practice, professional learning networks, or educator support groups • Experience and knowledge in STEM, particularly astronomy/planetary science and/or telescope, educational programs. • Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions

🏖️ Benefits

• Health, Dental & Vision Insurance • Life Insurance • Transit/Commuter Benefits • Accidental Death and Dismemberment Insurance • Annual and Sick Leave • Family Friendly Leave • 403b Retirement Plan • Discounts for Smithsonian Memberships, Museum Stores and Restaurants • Credit Union • Flexible Spending Account (Health & Dependent Care)