Senior Payroll Analyst

🔥 4 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $75k - $85k / year

⏰ Full Time

🟠 Senior

🧾 Payroll

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Airspace

WebsiteLinkedInAll Job Openings

201 - 500 employees

🚗 Transport

🤖 Artificial Intelligence

Transport • Artificial Intelligence • Logistics

Airspace is a logistics platform company specializing in time-critical shipping solutions. Leveraging AI-powered routing and dispatching technology, Airspace offers an integrated service for real-time shipment tracking and delay resolution, ensuring precision, speed, and efficiency. With services ranging from next flight out and on-demand ground to charter deliveries, Airspace caters to diverse shipping needs, including specialty services for industries such as aerospace, healthcare, and life sciences. The platform is acclaimed for its transparency, unrivaled delivery speed, and operational control, helping companies save time and improve supply chain effectiveness.

📋 Description

• Own the employee payroll experience by responding to payroll inquiries with professionalism, empathy, and accuracy, building trust through clear communication and timely resolution of issues. • Own and process global payroll across all Airspace entities and Employer of Record platforms, ensuring every payroll is processed on-time, with 100% accuracy while managing multiple concurrent payroll cycles. • Maintain compensation, health benefits, and retirement plan administration across multiple jurisdictions. Ensuring all are accurately recorded in Payroll by performing regular audits and reviews. • Demonstrate exceptional organizational skills by maintaining accurate payroll checklists, country-specific standard operating procedures (SOPs), and payroll documentation, while completing monthly retirement and benefits audits with 100% accuracy. • Maintain working knowledge of the international tax, social security, and retirement landscape across every territory Airspace operates in, proactively flagging regulatory changes that require payroll configuration updates, and take ownership of timely filings and registrations with all US and international payroll statutory agencies. • Coordinate with local in-country service providers to run international payroll accurately and on time. • Managing relationships with payroll vendors and external partnerships in resolving any delays or issues that may arise. • Maintain strong payroll controls, including approval workflows, segregation of duties, and regular review of audit trails to catch and prevent processing errors before they compound. • Lead efforts to automate and scale payroll operations. • Partner closely with the core HR team, Finance and other teams to establish and refine global payroll best practices. • Partner closely with HR, Finance, and Legal to manage payroll-related notices including wage garnishments, tax notices, agency audits, statutory workforce reporting, and other federal, state, and local agency communications ensuring timely action, accurate documentation, and full compliance with all payroll-driven requests. • Bring at least one payroll process improvement or enhancement to the table each quarter. • Support U.S. and international payroll transformation efforts, including automation initiatives, as Airspace scales into new markets. • Communicate payroll matters clearly to colleagues and senior leadership, translating technical detail into relevant guidance.

🎯 Requirements

• 3+ years of experience as a payroll specialist or administrator, including international payroll or payroll across multiple organizations/entities and pay cycles. • Excellent attention to detail, exemplary organization skills, strong written and verbal communication skills across teams and time zones. • Technology savvy, with hands-on experience working in HRIS systems. Rippling, MTH Numbers, Vistra experience a plus. • Independent and resourceful, with the judgment to recognize what merits escalation and the initiative to communicate it clearly. • Ability to articulate and communicate clearly, concisely, and thoughtfully across time zones. • Comfort managing multiple competing priorities in a dynamic and fast-paced environment. • Intellectual curiosity, a drive to improve, and a willingness to make and learn from mistakes. • A collaborative, selfless approach to teamwork. • Familiarity with statutory payroll mechanics in several of the following: Garnishments, UK PAYE and pension management, Netherlands Zvw contributions, Singapore CPF, Malaysia SOCSO/EPF, and general LATAM social security, contractual versus at-will employment, FLSA classifications. • Knowledge of GDPR, ERISA, HIPAA, COBRA, and emerging regulatory issues preferred. • Experience calculating and processing variable compensation, including bonuses, commissions, incentives, and other supplemental earnings, while ensuring accuracy and compliance with local payroll regulations.

🏖️ Benefits

• High-quality health, dental, and vision plan options. • Open PTO. • 401(k) with company match