Project Coordinator

🕒 May 16

🇵🇹 Portugal – Remote

💵 €22k / year

⏰ Full Time

🟢 Junior

👷‍♀️ Project Manager

👻 Ghost score 39%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Alphanumeric Systems

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1979

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

Alphanumeric Systems is a healthcare and life-sciences communications and services firm that provides medical and scientific communications, regulatory writing and submission support, pharmacovigilance, contact center and patient engagement services, KOL engagement, and facilities management and space optimization for pharmaceutical and biotech clients. The company delivers compliance-driven, omnichannel outreach and learning solutions with global reach to support therapy launches, patient access programs, HCP collaboration, and ongoing patient care.

📋 Description

• Support project execution and ensure smooth engagement with external experts across multiple therapeutic areas • Work closely with the Project Manager to develop detailed project plans, timelines, and deliverables • Serve as backup for compliance processes, including Vetting & Debarment/TOV • Maintain spreadsheets for recruitment, travel, fees, and payment reporting • Track milestones and deliverables to ensure timely completion • Use project management tools to monitor progress • Prioritize tasks across multiple therapeutic areas • Prepare and collect COI, W-9, ACH forms, and contract documentation • Share regular project status updates and reports with stakeholders • Maintain organized, audit-ready documentation • Support quarterly and annual closeout processes • Identify potential risks and collaborate on mitigation strategies • Communicate scope changes and their impact to relevant parties • Assist with payment processing and uploads • Provide general administrative support to project teams

🎯 Requirements

• Experience with project management tools: Smartsheet, HubSpot, Microsoft Office, and AI-based programs • Pharma/Life Sciences experience is desirable but not mandatory • Bachelor’s degree • 1–3 years of relevant work experience • Basic familiarity with project management concepts: scope, risk, timelines, and budgets • Strong organizational and communication skills • Ability to manage multiple priorities and work collaboratively in a remote environment • Attention to detail and proactive problem-solving skills • Flexibility to work extended hours during critical project phases or tight deadlines • Availability to work Monday to Friday, 40 hours per week within the US East time zone • Located in Portugal

🏖️ Benefits

• Compensation for teleworking expenses: gross fixed amount of 50 euros • Private health insurance • Permanent contract