Senior Accounts Payable Specialist

Job not on LinkedIn

🕒 4 days ago

🏄 California – Remote

🏄 California – Remote

💵 $82k - $102k / year

⏰ Full Time

🟠 Senior

📝 Accounts Payable

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Alto Pharmacy

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2015

💊 Pharmaceuticals

👥 B2C

💰 Convertible note on 2024-12

Pharmaceuticals • B2C

Alto Pharmacy is a digital, patient-focused pharmacy that reimagines prescription fulfillment by combining mobile app ordering, insurance/payment coordination, and same-day courier or nationwide home delivery. It provides specialty pharmacy services for complex conditions and fertility medications, offers pharmacist support seven days a week, and partners with providers and employers to streamline medication management and patient education.

📋 Description

• Review and audit all employee spend within Ramp to ensure compliance with established company travel and expense policies • Monitor transactions and actively reach out to employees to request missing receipts, memos, or required documentation • Serve as the internal point of contact for expense policies, clearly communicating guidelines and helping employees understand "what fits" within company compliance • Issue, manage, and monitor virtual and physical corporate cards to employees and vendors via Ramp • Review, code, and route invoices for proper approval, ensuring seamless integration between Coupa and Sage Intacct / NetSuite • Manage and oversee all outgoing payments, including ACH, wires, manual check payments, and virtual card settlements • Handle new vendor onboarding, maintain precise system setups, issue annual 1099 reporting, and serve as the main point of contact for vendor inquiries • Reconcile the AP sub-ledger, corporate card statements, and bank accounts to ensure all bills and payments are accurately posted • Assist with month-end activities, including preparing expense accruals and reconciling balance sheet accounts • Investigate and resolve billing discrepancies by reconciling vendor accounts against monthly statements • Review existing AP/T&E policies and implement changes to boost efficiency and internal controls • Act as the internal champion for AP and T&E processes, providing clear training and support to team members across all levels of the company

🎯 Requirements

• 3–5 years of progressive, high-volume accounts payable and expense management experience • Bachelor’s degree in Finance, Accounting, or a related field (or equivalent hands-on experience) • Must-Have: Hands-on experience with Coupa and Sage Intacct (experience with NetSuite is a strong plus) • Highly Preferred: Prior experience administering Ramp (or a similar modern spend management platform like Brex/Navan) • Strong understanding of AP processes, invoice workflows, vendor management, reconciliations, and month-end close procedures • Proven ability to manage large transaction volumes while maintaining exceptional attention to detail and accuracy • Experience working across multiple systems simultaneously in fast-paced, deadline-driven environments • Strong analytical, organizational, and problem-solving skills • Excellent communication and cross-functional collaboration abilities • Proficiency in Excel including pivot tables, VLOOKUP/XLOOKUP, and data analysis functions.

🏖️ Benefits

• dental, vision, and multiple group medical plans to choose from • a 401(k) retirement savings plan • group life insurance • accidental death and dismemberment (AD&D) insurance • flexible spending account (FSA) and health savings account (HSA) • commuter benefits • employer-paid short-term (STD) and long-term disability (LTD) insurance • additional supplemental insurance plans (spouse life insurance, legal insurance, an employee assistance program, home health testing kits, and a fertility medication discount program) • flexible vacation time • accrued paid sick time • 10 paid holidays (2 floating holidays for full time non-exempt employees) • eight weeks of paid parental leave for eligible employees • additional paid weeks for the birthing parent • 4 weeks paid caregiver leave • a Lifestyle Spending Account allowance each month