Array
51 - 200 employees
Array is a financial innovation platform that helps digital brands, financial institutions, and fintechs get compelling consumer products to market faster. Our suite of private label offerings helps our partners drive revenue, increase engagement, and empower millions of consumers to achieve their financial goals.
Events Coordinator
🕒 May 19
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Array
51 - 200 employees
Array is a financial innovation platform that helps digital brands, financial institutions, and fintechs get compelling consumer products to market faster. Our suite of private label offerings helps our partners drive revenue, increase engagement, and empower millions of consumers to achieve their financial goals.
📋 Description
• Plan and execute a high volume of client, prospect, partner, and internal events across multiple markets and industries. • Coordinate all aspects of event logistics from concept through post-event follow-up, ensuring seamless execution and exceptional attendee experiences. • Manage calendars, timelines, budgets, and project plans for multiple concurrent events with competing priorities. • Support a mix of event formats including executive dinners, roundtables, networking receptions, hosted experiences, webinars, partner activations, and large-scale industry conferences. • Own end-to-end logistics for industry conferences and trade shows, including sponsorship activations, exhibitor coordination, attendee management, shipping, branded materials, registrations, and onsite execution. • Serve as the primary operational point of contact for conference organizers, venues, agencies, and external partners. • Ensure all deadlines, compliance requirements, exhibitor deliverables, and operational milestones are completed on time. • Partner closely with Marketing, Sales, Partnerships, Executive Leadership, and external vendors to align event objectives, attendee strategy, and execution plans. • Coordinate attendee lists, invitations, agendas, presentations, executive schedules, and post-event follow-up activities. • Support lead capture, reporting, and post-event analysis in partnership with Sales and Marketing Operations teams. • Source and negotiate with venues, caterers, transportation providers, production teams, and event vendors to ensure high-quality and cost-effective execution. • Track budgets, invoices, contracts, and event-related expenses while maintaining organized operational records and documentation. • Develop detailed run-of-show documents, operational checklists, and contingency plans to support seamless event execution. • Travel as needed to support onsite execution of conferences, client events, and hosted experiences. • Track event KPIs, attendee engagement, and post-event feedback to support continuous improvement and operational excellence.
🎯 Requirements
• 5+ years of experience coordinating high-volume corporate events, client events, executive experiences, and industry conferences. • Proven experience managing end-to-end conference logistics and multiple event calendars simultaneously. • Exceptional organizational and project management skills with strong attention to detail. • The ability to manage multiple priorities in a fast-paced environment with minimal supervision. • Strong written and verbal communication skills across executives, customers, vendors, and internal stakeholders. • Experience working cross-functionally with Sales, Marketing, Partnerships, Executive Leadership, and external vendors. • Experience with event management platforms, Salesforce, Slack, and Google Workspace. • Willingness to travel regularly for onsite event execution and support. • Experience in B2B technology, fintech, or SaaS environments preferred. • Familiarity with conference sponsorship activations, field marketing programs, and lead generation strategies preferred. • Experience managing executive-level and VIP client experiences preferred. • Bachelor’s degree in Marketing, Communications, Hospitality, Event Management, or a related field preferred.
🏖️ Benefits
• Full medical, dental, and vision, premiums covered at 100% for full-time employees and 70% for dependents • Unlimited PTO and sick leave + 14 company holidays to encourage a healthy work-life blend • 100% 401k match up to 4% with immediate vesting • Generous and competitive parental leave for all parents • $1,000 desk setup subsidy to set up your unique remote office • $100/month to subsidize wifi/cell phone expenses • Summer Fridays (half-day Fridays) typically from late May to the end of August • AnniversArray Kits for work anniversaries • Commuter benefits for those who choose to go into our New York City or San Francisco office spaces
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