Personal Assistant – Private Client Support

🔥 1 minute ago

🌐 Philippines, South Africa – Remote

🇵🇭 Philippines – Remote 🇿🇦 South Africa – Remote

💵 $1k - $1.4k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

📁 Client Services

👻 Ghost score 12%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Assist World

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🎯 Recruiter

🤝 B2B

Recruitment • B2B

<Assist World> Assist World is a virtual assistant staffing and outsourcing company that matches businesses with vetted remote assistants across administrative, accounting, customer service, sales, social media, e-commerce, and industry-specific roles. They provide rapid discovery, matching, and onboarding, a management dashboard and dedicated account managers, and a satisfaction guarantee with rematch or refund options. Assist World serves businesses globally, emphasizes cost-effective, flexible staffing (part-time or full-time) with no long-term lock-ins, and promotes a bench of thousands of pre-vetted assistants for scalable teams.

📋 Description

• Manage personal and professional calendars, appointments and reminders. • Arrange medical, wellness and other personal appointments as required. • Coordinate with external vendors and service providers, including stylists, hair professionals and other personal service providers. • Communicate with vendors by email, phone and text to arrange bookings, confirm details and manage follow-ups. • Research and coordinate services, appointments and other personal arrangements. • Organise schedules and ensure appointments run smoothly. • Manage correspondence and keep track of outstanding requests. • Anticipate the client's needs and proactively resolve scheduling or logistical issues. • Maintain accurate records of appointments, arrangements and important information. • Assist with general administrative tasks and other ad hoc requests. • Identify opportunities to streamline recurring tasks using technology and automation. • Maintain strict confidentiality when handling personal, professional and patient-related information.

🎯 Requirements

• Previous experience as a Personal Assistant, Executive Assistant or in a similar support role. • Excellent organisational and time-management skills. • Strong written and verbal English communication skills. • Confidence communicating with external vendors and service providers by phone, email and text. • A proactive approach to problem-solving and the ability to anticipate needs. • Excellent attention to detail and the ability to manage multiple requests simultaneously. • Strong computer skills and familiarity with Google Workspace and calendar management tools. • High levels of discretion, professionalism and confidentiality. • Availability to work full-time during US Eastern Time hours. • HIPAA certification, or willingness to complete certification before starting, given the wider healthcare environment in which the client operates. • Experience supporting a busy professional or high-profile individual. • Experience coordinating personal appointments, wellness arrangements and external services. • Familiarity with AI tools, productivity software and workflow automation. • Experience working alongside an Executive Assistant or administrative team, with a willingness to collaborate and provide cover when needed.

🏖️ Benefits

• 100% remote • $50 birthday bonus • $200 testimonial bonus • No tracker • Full-time, 40 hours per week

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