Field Operations Planning Manager

🕒 5 days ago

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Astro Pak

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1959

🚀 Aerospace

🧬 Biotechnology

💊 Pharmaceuticals

Aerospace • Biotechnology • Pharmaceuticals

Astro Pak is a contract services company specializing in high-purity and precision chemical cleaning, passivation, electropolishing, sanitization/biofilm removal, and analytical cleanliness testing. It operates nationwide shop, cleanroom (ISO Class 5–7) and on-site field services, including mobile laboratories and pre-/post-operational flushing, serving cleanliness-critical sectors since 1959 and holding certifications such as ITAR and AS9100.

📋 Description

• Develop and maintain short- and mid-range schedules for field employees, crews, and equipment • Coordinate labor deployment based on certifications, skill sets, location, customer requirements, and business priorities • Partner with Operations Managers and field leaders to maximize crew utilization and improve schedule efficiency • Monitor schedule changes, call-outs, customer requests, equipment constraints, and project delays while adjusting plans as needed • Maintain visibility into workforce capacity, overtime exposure, upcoming demand, and resource constraints • Support planning efforts for outages, shutdowns, large projects, and peak workload periods • Coordinate the scheduling, assignment, and movement of equipment supporting field operations • Ensure equipment availability aligns with customer commitments and operational requirements • Monitor utilization, shortages, conflicts, and deployment schedules while proactively mitigating risks • Maintain accurate records related to equipment allocation, deployment, and return • Oversee weekly timesheet reconciliation and labor coding accuracy • Audit timesheets for completeness, approvals, policy compliance, and proper job allocation • Partner with Payroll, Finance, and Operations teams to quickly resolve discrepancies • Maintain records supporting labor tracking, equipment utilization, and selected job-cost reporting • Support administrative controls that improve payroll accuracy, billing integrity, and operational reporting • Coordinate employee engagement activities in partnership with People & Culture and local operations teams • Support recognition events, crew meetings, onboarding activities, safety celebrations, and workforce engagement initiatives • Manage event logistics including scheduling, communications, vendors, ordering, and on-site coordination • Ensure events are organized, cost-effective, and aligned with Astro Pak's culture and values • Serve as a central point of coordination between Operations, Procurement, Payroll, Finance, Fleet, Equipment, and People & Culture • Communicate schedule updates, staffing challenges, procurement concerns, and operational risks clearly and proactively • Build strong relationships with field leaders and crews through responsiveness, organization, and execution excellence • Support continuous improvement initiatives related to planning, scheduling, procurement, and workforce management

🎯 Requirements

• Associate or bachelor’s degree in business, Engineering, Operations Management, Technical Trade, or a related field preferred. • 5+ years of experience in operations coordination, workforce planning, scheduling, dispatch, project coordination, procurement, or related operational roles. • Experience coordinating labor, equipment, or field resources across multiple locations or geographies. • Experience with purchasing, vendor coordination, materials planning, or procurement support. • Experience managing timesheet reconciliation, labor tracking, payroll inputs, or operational administrative processes. • Strong Excel and systems proficiency with experience using scheduling, ERP, payroll, or workforce management platforms. • Proven ability to manage multiple priorities in a fast-paced operational environment.

🏖️ Benefits

• Health insurance • 401(k) matching • Paid time off • Flexible work arrangements • Professional development opportunities