Business Operations Coordinator

Job not on LinkedIn

🔥 2 minutes ago

🇦🇷 Argentina – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Avicado

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2015

🏗️ Construction

💼 Consulting

🤝 B2B

Construction • Consulting • B2B

Avicado is a construction technology consulting firm that helps owners of large capital programs use technology and data to improve project outcomes. They provide advisory services, managed services, system implementation, custom integrations, assessments, reporting and dashboarding, training, and staff augmentation focused on project management information systems (PMIS), integrations with financial/ERP systems, and advanced analytics. Avicado serves institutional and commercial owners across sectors such as commercial, data centers, education, government, healthcare, manufacturing, power/energy, transportation, and water/wastewater, and works with tools like Procore, Trimble, and Autodesk to optimize capital programs and project controls.

📋 Description

• Run the Opportunity Closeout process, translating closed Salesforce opportunities into active projects in Toggl, Excel, and Notion • Use judgment on whether deals are new projects or additions to existing projects, escalating when appropriate • Close completed projects across multiple systems • Resolve missing or conflicting information with Sales, Contracts, Finance, and consulting teams • Support project managers with time-entry-tool changes, including adding hires to projects and moving time entries • Maintain accurate project, client, and people data across internal tools and datasets • Update data when employees are hired or move teams • Make bulk data changes, including CSV uploads, and run weekly data-quality checks • Perform weekly and monthly maintenance SOPs, including project-data, people-data, and system-backup checks • Participate in closeout, kickoff, and renewal conversations; track action items and align systems with team expectations • Support month-end close with Finance and directors, including pre-invoicing preparation and project-data updates feeding invoicing • Take on recurring manual work across Biz Ops, Finance, Sales, and Consulting and document it as SOPs • Refine SOPs and identify bottlenecks and blockers

🎯 Requirements

• Strong spreadsheet skills, including Excel lookups, filters, pivot tables, and cleaning and uploading CSV files • Experience in an onboarding process for employees, clients, or projects • Experience following SOPs with precision • Experience with SaaS business tools, such as Salesforce, time-tracking tools, and Notion • Ability to make reasoned judgments in ambiguous situations and know when to escalate • Clear written English and strong remote communication • Comfort with AI tools and checking AI-generated output before relying on it • Preferred: experience in professional services such as consulting, legal, accounting, architecture and engineering, IT services, marketing, or similar • Preferred: familiarity with billable time, backlog, and invoicing • Preferred: experience working in or alongside a finance team on invoicing or recurring financial reporting • Preferred: experience maintaining data quality in Excel • Responsive, innovative, entrepreneurial, empowered, performance-driven, accountable, even-tempered, and coachable

🏖️ Benefits

• Competitive compensation • Health insurance • 401k with employer match • Flexible PTO • Remote work • Philanthropic Matching Gift Program • Flexible work arrangements • Various career development opportunities • Employee resource groups • Great Place to Work certification • Inc. Best Workplaces recognition • AYA Award recognition for promoting equality and positive change for women in technology