Executive Assistant – Operations Partner, E-Commerce

Job not on LinkedIn

November 22

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Bamboo Works

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Recruitment • HR Tech • B2B

Bamboo Works is a company that specializes in providing remote staffing solutions for businesses around the world. They focus on sourcing high-quality remote talent that matches a business's specific needs, culture, and operational requirements. Bamboo Works offers services including digital marketing support, customer service, bookkeeping, accounting, and personal assistance. They provide tools like time and performance tracking software to enhance efficiency and transparency. The company prides itself on strategic local partnerships and meticulously curating bilingual talents to support their clients' operations effectively. Bamboo Works aims to save businesses time, energy, and money by streamlining recruitment processes and back-office management.

11 - 50 employees

🎯 Recruiter

👥 HR Tech

🤝 B2B

📋 Description

• Manage the Founder’s inbox, calendar, and priorities to ensure smooth daily operations. • Schedule and coordinate projects, meetings, and high-priority initiatives. • Build and maintain SOPs from Loom recordings for repeatable processes. • Prepare weekly and monthly business reports to track performance and progress. • Manage Google Sheets dashboards for key metrics and operational oversight. • Coordinate financial processes, including expense tracking and budget monitoring. • Conduct daily sync calls and provide clear weekly reporting. • Coordinate and track projects across multiple brands and teams. • Ensure deadlines, deliverables, and responsibilities are clear and met. • Translate high-level objectives into actionable timelines and measurable outcomes. • Drive accountability and progress, reporting obstacles before they escalate. • Create, refine, and document internal workflows to improve efficiency. • Manage recurring task boards in Notion, Trello, or similar tools. • Spot bottlenecks early and implement effective solutions. • Support and coordinate influencer, affiliate, and B2B partnerships. • Manage communications with external partners and ensure timely execution of initiatives. • Track results and provide actionable insights to drive growth. • Handle personal scheduling and travel arrangements. • Manage ad hoc tasks, research, and special projects as needed.

🎯 Requirements

• 5+ years of experience as an Executive Assistant or Operations Manager supporting an e-commerce founder or CEO. • Proven expertise in operations and project management, with the ability to set up systems from scratch. • Exceptionally proactive, structured, and solution-oriented, you thrive on creating order from chaos. • Excellent written communication and follow-through, you summarize, document, and close loops without being prompted. • Confident decision-maker who knows when to act independently and when to escalate. • Advanced Google Sheets skills (dashboards, reporting, automation). • Experience with Loom, Slack, and at least one project management tool (Notion, Trello, Airtable, Asana). • Fluent in written and spoken English. • Strong experience with travel planning and logistics management.