Project Coordinator – Commercial Interiors

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Bold Business

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Real Estate • B2C • eCommerce

Bold Business is a company operating in the real estate sector, focusing on providing valuable properties across various sought-after locations in Los Angeles. Their comprehensive portfolio includes diverse properties designed to enrich the lives of their clients and meet their housing visions. They also emphasize branding and online marketing services that align with the evolving landscape of their industry.

201 - 500 employees

Founded 2016

🏠 Real Estate

👥 B2C

🛍️ eCommerce

📋 Description

• Convert approved quotes/specs into clean, accurate customer orders and POs. • Enter and process orders using ProjectSpec and/or Khameleon as primary tools (along with other systems as needed). • Verify product specifications, finishes, SKUs, COM/COL, pricing, and discounts before submission. • Ensure timely order placement and monitor order status from PO to acknowledgment and shipment. • Interpret and work from project specifications created in ProjectSpec, ProjectMatrix, CET, or similar tools. • Maintain organized project folders with POs, acknowledgments, submittals, approvals, and change orders. • Update internal systems (Khameleon, CORE, Acumatica, etc.) with current order data, ship dates, and changes. • Support designers and project managers by reviewing line items for accuracy and completeness prior to ordering. • Coordinate with manufacturers, reps, and vendors regarding pricing, availability, lead times, and shipping details. • Resolve discrepancies between POs and order acknowledgments (pricing, quantities, finishes, model numbers). • Communicate order status and updates clearly to designers, project managers, and account managers. • Track all orders through the full lifecycle—from quote to PO, acknowledgment, shipping, and delivery. • Identify and correct errors in pricing, quantities, finishes, or COM/COL details before and after order submission. • Proactively flag risks, constraints, or missing information that could affect lead times or installation. • Maintain accurate, up-to-date order data across all systems and documentation. • Assist in resolving damage, backorder, or re-order situations in coordination with vendors and internal teams.

🎯 Requirements

• 2–5 years in commercial interiors (dealer, manufacturer, A&D support, or project coordination/order management). • Hands-on experience with order management/ERP systems, ideally ProjectSpec and Khameleon for order building and processing. • Experience with at least one similar platform such as ProjectMatrix, CET, Hedberg, CORE, Acumatica, or comparable systems. • Strong understanding of commercial interiors products, SKUs, finishes, COM/COL, and typical dealer/manufacturer order flows. • Experience with budget quoting, pricing validation, margin awareness, and order acknowledgments. • Clear, professional communication with vendors, designers, reps, and project managers. • Ability to manage multiple projects and orders simultaneously in a fast-moving environment. • Exceptional attention to detail and accuracy in data entry and documentation. • Strong organizational skills with the ability to keep many orders and details aligned and on schedule.

🏖️ Benefits

• 100% remote (work from anywhere) • Work on high-end commercial interiors projects with strong, process-driven teams • Be the central point of control for ordering, ensuring everything gets ordered correctly and on time • Join a supportive, detail-oriented team that values accuracy, communication, and strong systems skills