Records & Mail Coordinator

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🔥 4 minutes ago

🏈 Alabama – Remote

🏈 Alabama – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

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Burjline Builders

WebsiteLinkedInAll Job Openings

2 - 10 employees

🏠 Real Estate

🤝 B2B

Real Estate • B2B

Burjline Builders is a Pakistan-focused construction and project management firm offering residential, commercial, and industrial construction, design and planning, renovation services, and end-to-end project delivery. The company emphasizes tailored solutions, timely execution, and a skilled team of architects, engineers, and project managers, and operates with a small team founded in 2024.

📋 Description

• Maintain, update, and organize electronic and physical records with a high degree of accuracy • Process, review, and verify documents before entering or filing information into company systems • Coordinate incoming and outgoing mail, courier shipments, and package tracking while maintaining detailed records • Monitor shared email inboxes, route correspondence to appropriate departments, and respond to routine administrative inquiries • Scan, upload, archive, and retrieve documents while ensuring compliance with company record retention policies • Generate reports, maintain filing systems, and assist with document audits and record reconciliation • Protect confidential information by following established security, privacy, and data management procedures • Collaborate with internal departments to ensure timely distribution of records, documents, and correspondence • Identify opportunities to improve administrative processes and support continuous operational efficiency • Perform additional administrative and records management duties as assigned

🎯 Requirements

• High school diploma or equivalent • Previous experience in records management, mail coordination, administrative support, document control, data entry, or a related office environment • Strong attention to detail with excellent organizational and time management skills • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and document management systems • Ability to prioritize multiple tasks while meeting deadlines in a fast-paced environment • Excellent written and verbal communication skills • Ability to work independently with minimal supervision while maintaining productivity in a remote setting • Reliable high-speed internet connection and a dedicated home workspace • Associate degree or additional administrative training (preferred) • Experience using electronic document management or records management systems (preferred) • Knowledge of records retention practices, document control procedures, or mail processing operations (preferred) • Experience supporting distributed or remote teams (preferred)

🏖️ Benefits

• Competitive compensation • Comprehensive health, dental, and vision insurance • 401(k) with company match (where applicable) • Paid vacation, holidays, and paid time off • Employee Assistance Program (EAP) • Professional development and career advancement opportunities • Remote work flexibility • Collaborative, inclusive, and supportive work culture • Employee recognition and wellness programs