BusPlanner
51 - 200 employees
Founded 1983
🚗 Transport
☁️ SaaS
📚 Education
Transport • SaaS • Education
BusPlanner is an all-in-one student transportation software platform that helps school districts plan, optimize, manage and monitor school bus operations. The SaaS suite includes AI-powered route optimization, real-time GPS tracking, fleet and financial management, online portals and mobile apps for parents and staff, redistricting/zoning, dispatch and field trip coordination, and integrations for forms and reporting. It is designed to reduce costs, improve safety and streamline operations for large K–12 transportation departments.
Events Coordinator
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BusPlanner
51 - 200 employees
Founded 1983
🚗 Transport
☁️ SaaS
📚 Education
Transport • SaaS • Education
BusPlanner is an all-in-one student transportation software platform that helps school districts plan, optimize, manage and monitor school bus operations. The SaaS suite includes AI-powered route optimization, real-time GPS tracking, fleet and financial management, online portals and mobile apps for parents and staff, redistricting/zoning, dispatch and field trip coordination, and integrations for forms and reporting. It is designed to reduce costs, improve safety and streamline operations for large K–12 transportation departments.
📋 Description
• Coordinate the logistics for conferences, trade shows, VIP dinners, webinars, and user events, including venues, hotels, catering, travel, shipping, and on-site materials. • Own the event calendar and project timelines, building run-of-show schedules, task lists, and deadlines, and keeping every workstream on track. • Manage attendee workflows, including invitations, registrations, RSVPs, and guest lists, keeping all data clean and current. • Liaise with vendors, venues, and partners across time zones, gathering quotes, tracking deliverables, and confirming details. • Coordinate booth materials, signage, giveaways, and shipping so nothing is missing on event day. • Support event marketing by drafting and scheduling email invitations, helping build registration and landing pages, promoting on social channels, and managing post-event follow-up. • Track budgets, process invoices, and reconcile event expenses. • Capture and report event metrics such as attendance and leads, and ensure leads flow into our CRM. • Provide responsive remote support before and during live events, anticipating needs before they become problems.
🎯 Requirements
• 2+ years in events coordination, marketing coordination, project coordination, or a comparable role. • A high degree of organization and meticulous attention to detail, with a proven ability to manage multiple events and deadlines simultaneously. • Excellent written and verbal English communication skills. • Strong proficiency with Microsoft Office, especially PowerPoint, Excel, and Word. • Familiarity with AI tools like Claude, and the initiative to use them in day-to-day work. • Ability to work Eastern Time (EST) business hours while based in Pakistan, staying aligned with a North American team. • Experience supporting trade shows, conferences, or large-scale events is a plus. • Familiarity with CRM and marketing tools such as Outreach and webinar platforms is a plus.
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