Sales Operations Administrator

Job not on LinkedIn

Yesterday

Apply Now

Receive Emails with Similar Jobs

Catalis Dental Lab Partners

WebsiteLinkedInAll Job Openings

Marketplace • B2B

Catalis Dental Lab Partners is a U. S. -based professional network that connects dental practices with a nationwide group of independent dental laboratories specializing in restorative and prosthetic solutions. They coordinate full-arch restorations, crowns, bridges, veneers, dentures and implant-supported prosthetics, leveraging digital dentistry tools such as CAD/CAM, 3D printing and AI-driven design to deliver precise, high-quality restorations with reliable turnaround and clinical support. Catalis also provides practice-focused resources, training and real-time technician communication to help dentists improve efficiency, reduce costs, and enhance patient outcomes.

201 - 500 employees

🏪 Marketplace

🤝 B2B

📋 Description

• Perform account onboarding QA, confirm data completeness, and coordinate corrections prior to Magic Touch activation • Maintain customer records, catalog entries, product department alignment, and billing settings • Communicate directly with dental offices and their corporate counterparts to resolve onboarding issues, gather missing information, and ensure smooth handoffs • Support rebate reporting by gathering lab data, compiling files, and preparing summaries for accounting • Assist with monthly DSO and GPO performance reporting and data pulls • Execute data cleanup tasks across systems, including doctor tables, practice records, product catalogs, and group identifiers • Update or create process documentation for onboarding, cross-brand reporting, and corporate workflows • Provide administrative support to the Sales Ops Manager and Corporate Support Specialist on cross-brand projects • Assist with HubSpot user management, list creation, basic reporting, and data hygiene tasks • Support corporate-level retention workflows, including lost customer analysis and cross-brand lead routing • Participate in system training, workflow rollouts, and cross-functional communication initiatives

🎯 Requirements

• High School/GED • 3+ years in an administrative support, data operations, customer service, or sales support role • High proficiency in Excel (pivot tables, lookups, data cleanup, formulas – non-negotiable) • Experience working in a CRM (HubSpot experience preferred) • Ability to communicate professionally with dental offices, corporate partners, and internal teams • Strong attention to detail and ability to manage multiple tasks across systems • Comfortable working in a fully remote environment with minimal supervision • Preferred Qualifications: Experience with SQL, BI tools, or reporting platforms (Power BI, Tableau, etc.) • Background in dental, healthcare, or multi-location service environments • Experience with Magic Touch or other ERP/LMS systems • Prior exposure to customer onboarding, data quality, or system administration work • Process-driven mindset with the ability to document workflows and improve procedures

🏖️ Benefits

• Full Benefits: Medical, dental, vision, life, PTO, and 401(k) match