Executive Assistant – Bookkeeping, Property Management Support
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🔥 0 minutes ago
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📋 Description
• Support daily office operations and administrative functions. • Manage email inboxes, organize correspondence, identify priorities, and draft responses as directed. • Coordinate calendars, schedule meetings, appointments, reminders, and recurring tasks. • Keep digital documents, files, and business information organized and accessible. • Assist with both business and personal administrative tasks as needed. • Proactively anticipate needs by preparing meeting links, documents, reminders, and follow-up actions. • Provide bookkeeping support using QuickBooks Online. • Monitor, organize, and respond to guest messages through Airbnb, Vrbo, Hostaway, and similar platforms when authorized. • Manage and organize email communication, identifying urgent items and prioritizing responses. • Identify ways to simplify workflows and improve operational efficiency.
🎯 Requirements
• 2–3+ years of experience supporting executives, business owners, entrepreneurs, real estate professionals, or professional service leaders. • Bachelor’s degree in Business Administration, Commerce, Communications, Finance, Accounting, Real Estate, Project Management, or a related field preferred. • Experience as an Executive Assistant, Administrative Assistant, Office Manager, Operations Assistant, Bookkeeping Assistant, or similar role. • Basic bookkeeping experience, including familiarity with QuickBooks Online, receipt organization, expense categorization, and financial record keeping. • Strong Microsoft Office skills and general technology aptitude, with the ability to learn new software quickly. • Excellent written and spoken English communication skills with a clear, professional tone. • Highly organized and detail-oriented, with strong follow-through and the ability to manage multiple priorities. • Able to work independently after training, take initiative, and solve problems proactively. • Professional, dependable, trustworthy, discreet, and service-oriented. • Strong ownership mentality, treating the client’s business with care and attention.
🏖️ Benefits
• Performance raises • Remote work flexibility • Opportunity to work with a diverse, dynamic team • Career growth potential
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