Accounts Payable Associate

November 19

🤠 Texas – Remote

Although this job is listed in Texas, this company may be open to hiring remote in other states.

💵 $20 - $23 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📝 Accounts Payable

🚫👨‍🎓 No degree required

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Charter Impact

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Education • Non-profit • Finance

Charter Impact is a dedicated service provider that specializes in empowering schools and nonprofits with comprehensive financial management and operational support. With a focus on clarity in complex financial information, the company provides back office services, payroll and retirement solutions, as well as IT support for educational institutions and non-profit organizations. Charter Impact is committed to personalized, tech-enabled expertise that allows its clients to maximize their resources while ensuring seamless transitions and consistent ongoing support.

51 - 200 employees

Founded 2010

📚 Education

🤝 Non-profit

💸 Finance

📋 Description

• Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained • Act as the first line of internal control by ensuring invoices are approved by proper client personnel • Verify availability of cash and perform payment selections • Void checks, reissue payments, and reverse invoices as necessary • Prepare rush payments • Produce accurate data entry and general ledger coding for all invoices for multiple entities • Generate accounts payable aging, then send to client as needed • Generate weekly check registers, then send to client • Maintain recurring payments schedules and leases and ensure timely payment • Notify clients of vendor discrepancies/credit memos and ensure client follow-ups • Follow up on stale checks/outstanding checks with clients as needed • Allocate health benefits and other split expenses and record expense by location • Timely resolve inquiries/discrepancies from clients and multiple entities, including correspondence via email and phone • Generate use tax reports, then submit to the Accounts Payable Analyst • Research and respond to internal and external inquiries related to AP and various expense reports • Assist in special projects and year-end audit schedule preparation • Perform all work with accuracy and under the specific instructions given by supervisor and/or client • Meet all deadlines with minimal follow-up required by supervisor • Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology • Perform other duties as assigned

🎯 Requirements

• A high school diploma and two years of related experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited college or university. • Accounts payable experience is preferred. • Knowledge of purposes, methods, and practices of financial and accounting record-keeping. • Knowledge of basic accrual accounting principles and procedures. • Knowledge of the use of Microsoft Excel. • Knowledge of proper English usage and grammar. • Ability to work well in a team environment, adapt quickly to change, and communicate in a clear and professional manner at all times. • Ability to learn the appropriate rules, regulations, and technical procedures related to processing payments for non-profit organizations and charter schools. • Strong attention to detail and the ability to maintain a “zero-error” environment. • Ability to understand and carry out directions independently, communicate effectively in both oral and written forms and must be detail oriented. • Ability to perform arithmetic calculations accurately and rapidly, prepare a variety of accurate financial reports and summaries, and identify and correct errors in mathematical computations and financial documents. • Ability to establish and maintain effective working relationships with both clients and Charter Impact staff. • Experience with Microsoft Office (intermediate/advanced Excel skills highly desired). • Experience with Sage Intacct or other similar Non-Profit Accounting systems is a plus.

🏖️ Benefits

• As a remote-first organization, we embrace flexibility and collaboration across teams. To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace. • Opportunities to connect: Engage in frequent virtual and in-person team-building events. • Incredible colleagues: Work alongside a passionate team making a real impact. • Competitive compensation & benefits: Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match—and much more! • Generous paid time off: Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day. • Employee Referral Bonus Program: Earn a bonus for successful referrals.