Payroll Specialist

9 hours ago

🥔 Idaho – Remote

Although this job is listed in Idaho, this company may be open to hiring remote in other states.

💵 $28 - $32 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

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Charter Impact

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Education • Non-profit • Finance

Charter Impact is a dedicated service provider that specializes in empowering schools and nonprofits with comprehensive financial management and operational support. With a focus on clarity in complex financial information, the company provides back office services, payroll and retirement solutions, as well as IT support for educational institutions and non-profit organizations. Charter Impact is committed to personalized, tech-enabled expertise that allows its clients to maximize their resources while ensuring seamless transitions and consistent ongoing support.

51 - 200 employees

Founded 2010

📚 Education

🤝 Non-profit

💸 Finance

📋 Description

• Communicate and work with assigned clients (with a combined employee count up to 750), who have varying levels of payroll knowledge, and train them on payroll processes and procedures to ensure ongoing compliance. • Collect and enter the approved pay information from clients each pay period and review payroll reports for accuracy prior to submission. • Assist clients with calculation of final checks and other related calculations. • Prepare and submit retirement reporting and payments including 403(b)/401(k) plans on a timely basis. This may also include STRS/PERS pension plans. • In collaboration with Staff Accountants, assist with reconciliation of the following payroll-related liability accounts before month-end closing is completed: • 403(b)/401(k) payable • STRS – Employer and Employee • PERS – Employer and Employee • Accrued vacation payable • Garnishment payable • Insurance payable • Create, update, and distribute payroll calendars to clients. • Send out payroll due date reminders to clients. • Review client paperwork and enter new hires and changes into the payroll systems: address changes, pay changes, W-4 changes, insurance/retirement deduction changes. • For all client new hires, research STRS website for membership type. • File payroll documents on internal server. • Run post-payroll backup reports for AP checks: 403b contributions, garnishments, manual checks. • Run ad hoc reports for clients upon request. • Gather backup documentation for audits. • In connection with year-end audit, prepare audit workpapers related to payroll and support audit related work to be done. • Create and/or maintain standard operating procedures for process improvement and increased efficiency for clients using the latest industry developments and technology. • Complete other duties or projects as directed.

🎯 Requirements

• High school diploma required. • Payroll-related coursework and/or certification is a plus. • On-the-job training is provided for internal applicants. • Three years of payroll processing experience preferred for external applicants. • Experience processing quarterly payroll tax returns is preferred for external applicants. • Experience with third-party payroll databases: ADP, Paycor, Paycom, Paychex, UKG Ready Now. • Knowledge of financial and accounting record-keeping methods and practices. • Intermediate knowledge of payroll and wage and hour laws. • Intermediate/Advanced Microsoft Office (Word, Excel, Outlook) skills, including X-Lookups, pivot tables, and formulas. • Proper and effective use of English grammar and communication skills (oral and written). • Ability to maintain, encourage, and participate in a close and highly collaborative team environment with clients and staff. • Strong attention to detail and ability to manage multi-state payroll processing. • Ability to adapt quickly to change. • Ability to learn payroll processing rules, regulations, and technical procedures for non-profit organizations and charter schools. • Ability to understand and carry out directions independently. • Ability to perform arithmetic calculations accurately and rapidly. • Ability to identify and correct errors in mathematical computations. • HR experience is a plus. • Experience in the charter school, nonprofit, or education sector is a plus.

🏖️ Benefits

• As a remote-first organization, we embrace flexibility and collaboration across teams. To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace. • Opportunities to connect: Engage in frequent virtual and in-person team-building events. • Incredible colleagues: Work alongside a passionate team making a real impact. • Competitive compensation & benefits: Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match—and much more! • Generous paid time off: Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day. • Employee Referral Bonus Program: Earn a bonus for successful referrals.