Senior Operations Associate

Job not on LinkedIn

🔥 11 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $155.5k / year

⏰ Full Time

🟠 Senior

⚙️ Operations

Apply Now

Find Similar Remote Jobs

Receive Emails For Remote Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Coefficient Giving

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2014

🤲 Charity

🤝 Non-profit

🔬 Science

Charity • Non-profit • Science

Coefficient Giving is a philanthropic funder and advisor that partners with donors to multiply philanthropic impact, having directed over $5 billion in grants since 2014. It operates a portfolio of targeted funds across areas such as global health and wellbeing, biosecurity and pandemic preparedness, farm animal welfare, lead exposure elimination, AI safety and governance, science and global health R&D, and global catastrophic risks, conducting in-depth research and grantmaking to identify high-impact causes and accelerate research, policy, and interventions.

📋 Description

• Own organizing Alexander's calendar by scheduling meetings with team members and external stakeholders, leading a calendar sync meeting with Alexander at the beginning of every week, and analyzing time allocation across key areas • Help triage Alexander's inbox and learn to write effectively in his voice, maintaining fast response times and building systems to track and route incoming asks • Handle the full range of day-to-day administrative needs, including travel planning, expenses and reimbursements, external appointments, and executive office software (Airtable, Asana, Toggl) • Coordinate with internal stakeholders to gather materials and information ahead of Alexander's meetings; write meeting agenda first drafts; track and execute follow-up action items; ensure that conferences, events, and in-person visits go smoothly • Maintain a comprehensive database of Alexander's professional contacts and proactively surface relevant meetings and events based on current priorities and travel • Identify administrative bottlenecks and develop solutions, including AI integration; own special projects that increase efficiency and strengthen internal knowledge management

🎯 Requirements

• Are an operator. You're resourceful, make things work under constraints, and allocate your effort well — you move quickly through low-stakes work and go deeper where the stakes are higher. You treat every system you touch as something to be continuously improved, and you move fast to fix things. • Care about speed. You prioritize quickly and, when appropriate, action items as soon as you get inbound. • Are excited about Coefficient Giving's mission and its cause areas. You are enthusiastic about working in an organization that values a wide variety of viewpoints and navigates difficult tradeoffs between cause areas (especially our work on navigating transformative AI). • Have strong interpersonal skills. You communicate clearly, professionally, and effectively across a wide range of audiences, ranging from new hires to senior executives and external visitors. • Work in a responsive, agile way. You stay calm when conditions change and can improvise and pivot quickly when priorities shift. • Are excited about operations and administrative work to support principals. You understand that proactive and forward-thinking operational work is crucial for principals to achieve their goals. You anticipate needs, plan ahead, and make sure that balls don’t get dropped. You’re also comfortable with providing constructive criticism to help principals stay on track. • Are curious and proactive about using AI tools and automation. You look for ways to apply these to improve how you work.

🏖️ Benefits

• Excellent health insurance (we cover 100% of premiums within the U.S. for you and any eligible dependents) and an employer-funded Health Reimbursement Arrangement for certain other personal health expenses. • Dental, vision, and life insurance for you and your family. • Four weeks of PTO recommended per year. • Four months of fully paid family leave. • A generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software, and other services that they need to stay healthy and productive. This policy also includes a productivity benefit, which provides a set amount for staff to expense items that enhance their productivity. • A continual learning policy that encourages staff to spend time on professional development with related expenses covered. • Support for remote work — we’ll cover a remote workspace outside your home if you need one, or connect you with a Coefficient Giving coworking hub in your city. We currently have offices in San Francisco and Washington, D.C., and multiple staff working from several other cities in the U.S. and elsewhere.