Executive Assistant – C-Level

🔥 1 minute ago

🇲🇽 Mexico – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Collective Residential

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏠 Real Estate

🤝 B2B

Real Estate • B2B

Collective Residential is a company that acquires respected multifamily property management companies and integrates them into a national collective that provides capital, operational infrastructure, shared services, and a technology/AI-enabled ecosystem. Formerly known as Proper, Collective Residential is led by former owners and operators and focuses on preserving local brands, teams, and market relationships while offering owners upfront liquidity plus optional rollover equity and pathways for continued involvement. The company centralizes resources such as HR, marketing, data and technology, and operational best practices to drive performance across an aligned portfolio of property management firms.

📋 Description

• Manage a complex, evolving calendar of internal and external meetings, calls, and events across multiple time zones • Plan and run leadership meetings, board sessions, offsites, and team events end to end • Source venues and vendors, track budgets, prepare agendas, coordinate attendee logistics and materials, and complete post-event follow-up • Coordinate flights, accommodations, ground transportation, and detailed travel itineraries • Anticipate the executive’s needs and resolve issues proactively • Provide email management, document preparation, and follow-up support • Own and drive cross-functional projects from kickoff through completion, tracking timelines, owners, and deliverables • Prepare agendas, briefing documents, and pre-reads for executive meetings • Build and edit presentations, reports, and other leadership materials • Support the executive’s direct reports and broader corporate team with scheduling, coordination, and project needs • Act as a connector across corporate functions and portfolio companies • Maintain strict confidentiality of sensitive company and personal information • Serve as a primary contact between the executive and internal and external stakeholders • Support multiple companies and shifting business priorities • Provide urgent support outside standard business hours when required • Administer and maintain Asana and related team tools, including project setup, templates, and workflows • Use technology and AI tools, including Claude, to improve efficiency and streamline workflows • Document recurring processes and help onboard new team members

🎯 Requirements

• College degree or equivalent • 8+ years of experience as an Executive Assistant supporting C-level executives in a fast-paced environment • Demonstrated experience managing projects and coordinating across multiple teams or stakeholders • Excellent written and verbal communication skills in English • Proven ability to manage complex schedules, travel, and events with precision • Proactive and detail-oriented, with strong organizational and problem-solving skills • Advanced proficiency in PowerPoint, Word, and Excel • Experience with Asana or a similar project management tool is preferred • Tech-savvy and comfortable adopting new systems, tools, and AI solutions such as Claude • Strong discretion and judgment with sensitive information • Ability to work Eastern Time hours consistently, with flexibility for urgent needs outside standard business hours • Comfortable working across multiple companies and priorities, and able to handle ambiguity and change

🏖️ Benefits

• Remote work • Competitive Salary • Travel to the U.S. up to two times per year