Technical Project Coordinator

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🕒 March 19

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Contour Education

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

📚 Education

👥 B2C

Education • B2C

Contour Education is a prominent tutoring center in Victoria, specializing in VCE tutoring for high school students. The company offers a comprehensive ecosystem of tutoring, resources, and support that includes small-group classes, practice workshops, and 24/7 individual support, aimed at helping students excel in their exams and assessments. With campuses in Victorian locations such as Glen Waverley, Melbourne City, and Box Hill, as well as online options, Contour Education provides personalized attention, engaging teaching methods, and extensive resources to empower students in their academic journey. The company places a strong emphasis on developing students' understanding and practice skills, offering a holistic education experience.

📋 Description

• You ensure that every project stays structured, visible, and on track through strong documentation and tracking systems • Maintain core project documents including charters, scoping docs, risk registers, and lifecycle frameworks • Keep trackers, sprint boards, timelines, and dependency maps updated across tools • Convert meetings and discovery sessions into structured outputs like action logs, requirement summaries, and status reports • Own the action item tracker, follow up with owners, and escalate risks early • Track KPIs, milestone progress, and budget variance where applicable • Build progress reports, dashboards, and updates for leadership visibility • Schedule meetings and prepare agendas for reviews, retrospectives, and alignment sessions • Coordinate cross-functional discussions and ensure outputs are documented and tracked to completion • Create walkthroughs, user guides, FAQs, and training materials • Maintain internal documentation for tools and ensure consistency across setups

🎯 Requirements

• 1 to 3 years in project coordination or PMO support • Hands-on experience with HubSpot (required), preferably in migration, setup, or workflow management • Experience with project management tools such as Jira, Asana, ClickUp, Monday.com or similar • Strong comfort with spreadsheets and structured tracking • Familiarity with project management frameworks such as Agile, Scrum, RACI, or phase-based delivery • Ability to create structured documentation and reports • Basic understanding of systems, tools, and integrations

🏖️ Benefits

• Work directly with the PMO Lead on key projects including the migration of our CRM and major rollouts • Learn project management by being closely involved in day-to-day execution and coordination • Contribute to improving processes, templates, and systems used across teams • Build strong skills in project tracking, stakeholder coordination, and execution • Clear growth path into Project Manager, PMO Analyst, or Senior Coordinator roles