Executive Assistant to CEO – Operations, AI-Enabled

Job not on LinkedIn

🕒 March 17

🇧🇷 Brazil – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

👻 Ghost score 60%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Creative Analytics

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

💼 Consulting

📣 Marketing

B2B • Consulting • Marketing

Creative Analytics is a minority and women-owned digital agency and management consulting firm that has been trusted by over 18,000 businesses nationwide since 2005. The company specializes in creating data-driven, conversion-optimized digital strategies and WordPress websites that engage and convert target audiences. Their extensive range of services includes conversion rate optimization, branding, web design, content marketing, graphic design, digital strategy, and business process improvement. With a dedicated team focused on delivering measurable results, Creative Analytics partners with organizations to enhance their business strategies and operational performance.

📋 Description

• Own calendar management end-to-end: scheduling, confirmations, reschedules, declines, buffers, and time zone hygiene • Manage the CEO inbox with structured triage and escalation rules • Enforce meeting standards: agendas where required, pre-reads when appropriate, and clear outcomes • Convert meeting outcomes into durable artifacts: decision recorded, owner named, next step dated, success criteria stated • Maintain organized templates, checklists, and reference materials so work is repeatable and consistent.

🎯 Requirements

• 2+ years of experience supporting an executive (Executive Assistant, Executive Operations, Admin Lead, or similar) • Excellent English fluency (native-level or near-native) • Strong technical acumen and ability to learn new tools quickly • AI fluency (platform-agnostic): demonstrated experience using AI tools to streamline work with quality control and sound judgment • Comfort running professional triage/qualification calls and capturing structured notes and next steps • Experience creating SOPs, checklists, templates, or repeatable operational systems.

🏖️ Benefits

• Occasional support outside of business hours for time-sensitive items • Professional development