Project Coordinator

Job not on LinkedIn

🔥 15 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 18%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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CrewBloom

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CrewBloom is a remote staffing agency dedicated to connecting businesses with top-tier remote talent across various industries. They streamline the hiring process by sourcing, screening, and onboarding qualified candidates tailored to the specific needs of their clients, ensuring a seamless integration into teams. With a focus on global talent acquisition, CrewBloom empowers companies to scale their operations efficiently while reducing costs and maintaining compliance with HR regulations.

📋 Description

• Monitor contractual obligations for project contracts with customers, contractors and vendors, with Project Manager direction • Enter approved contractual obligations into Smartsheet • Identify drop dead dates for project phases once contracts are executed, for Project Manager approval, and monitor them • Alert the Project Manager early to anticipated issues and contract amendments • Notify the Project Manager when change orders need to be initiated • Set up and onboard project workspace sheets in Smartsheet from templates, with active links, current data and properly managed tasks • File project documents daily in the correct Box folders, following the Box handbook and naming convention • Keep documents current, using the most recent version and the document date in file names • Suggest improvements to Box folder structure to the Project Manager and VP of Operations • Negotiate quotes and estimates with vendors and contractors • Upload quotes to Box and the budget sheet, linking them to the relevant rows • Prepare purchase orders for Project Manager approval, obtain PO numbers from the master tracking sheet, and send executed POs with the Controller copied • Prepare interconnection applications from the SLD/layout for Project Manager review, then submit them with documentation and upload to Box • Use the SolarEdge designer tool to map and publish system layouts for Project Manager review • Upload incoming invoices to Box and forward them to the Controller and Project Manager • Follow up weekly with contractors and develop weekly customer progress reports • Prepare weekly look-ahead reports for each project • Schedule weekly status meetings with the Project Manager • Schedule meetings with clients, contractors and engineers as directed by the Project Manager • Prepare meeting agendas and distribute meeting notes by email and Google Spaces • Notify the Controller when a project begins • Gather and draft the project closeout book for Project Manager review and approval • Respond to tasks promptly and explain any delayed deadlines in Smartsheet comments • Comply with company policies and procedures and maintain regular, predictable attendance

🎯 Requirements

• Ability to manage project contracts and extract contractual obligations • Experience with Smartsheet or similar project tracking tools (specific experience level not stated) • Experience with Box or similar document management, including following file naming conventions • Ability to prepare purchase orders, progress reports and look-ahead reports • Ability to negotiate quotes and estimates with vendors and contractors • Strong organization, attention to detail and timely follow-up • Clear written communication for emails, meeting notes and reports • Ability to work under Project Manager direction and obtain approvals before external decisions • Familiarity with SolarEdge designer tool (preferred) • Experience preparing interconnection applications (preferred) • Regular and predictable attendance

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