Business Assistant – CEO

🔥 1 minute ago

🌐 Kazakhstan, Georgia, +3 more countries – Remote

🇰🇿 Kazakhstan – Remote 🇬🇪 Georgia – Remote 🇵🇱 Poland – Remote 🇷🇸 Serbia – Remote 🇪🇸 Spain – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

✨ Assistant

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Crystalia Glass LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

🏗️ Construction

🛒 Retail

🤝 B2B

Construction • Retail • B2B

Crystalia Glass is devoted to bringing innovative glazing systems to your home and office. The company specializes in custom-made glass solutions, including aluminum framed glass partitions, custom steel glass partitions, frameless glass partitions, and sliding glass walls, designed to fit individual customer preferences and measurements. With a commitment to quality service and timely installation, Crystalia Glass aims to meet market demands while providing affordable pricing and exceptional customer satisfaction, demonstrated by their high client recommendation rate and numerous positive reviews.

📋 Description

• Manage the CEO’s daily, weekly, and monthly schedules; organize meetings, calls, and business trips. • Prioritize tasks, manage deadlines, and ensure the CEO’s time is used efficiently. • Anticipate the CEO’s needs and prepare relevant information, materials, or reports in advance. • Filter and organize incoming communication; draft correspondence and reports in English and Russian. • Maintain confidentiality and professionalism. • Prepare presentations, summaries, and analytical reports for decision-making. • Coordinate internal and external communications on behalf of the CEO. • Support ongoing company projects by monitoring progress, collecting data, and preparing updates. • Manage interactions with suppliers, contractors, and partners. • Maintain records, documentation, and administrative files. • Open and renew business licenses as required. • Coordinate with insurance brokers on endorsements, riders, and coverage extensions. • Issue and track Certificates of Insurance (COIs). • Prepare and submit Contractor’s License applications in operating states. • Monitor vehicle registrations, renewals, and insurance coverage for the company fleet. • Plan and organize business trips, including flights, accommodation, logistics, and itineraries. • Coordinate participation in business meetings, exhibitions, and conferences. • Handle visa processes and international travel documentation. • Communicate with the CEO’s direct reports and partners on his behalf. • Follow up on meeting outcomes and ensure timely task completion. • Support clear communication across departments. • Conduct market, business, and competitor research. • Track and summarize company performance data and KPIs for the CEO. • Act as an advisor and communication bridge between the CEO and key stakeholders. • Identify process improvements and efficiency opportunities. • Support personal planning and selected personal arrangements or errands when necessary.

🎯 Requirements

• Higher education in Law/International business/International relations or similar. • Minimum 2 years of experience as a Business Assistant, Executive Assistant, or similar role in a dynamic business environment. • Strong understanding of business operations, corporate communication, and project coordination. • Fluent English (C1 level+) and Russian (written and spoken). • Experience working for a US company with operations in the USA is a big plus. • Excellent time management, prioritization, and organizational skills. • Ability to make decisions independently and maintain confidentiality. • Professional demeanor and strong interpersonal communication skills. • Proficient with office software and digital tools (Google Workspace, MS Office, Zoom, AI assistants and others). • Basic understanding of finance, budgeting, and reporting is a plus. • High energy, strong motivation, and proactive attitude. • Attention to detail and ability to anticipate needs before they arise. • Strategic and analytical mindset with a focus on solutions. • Flexibility, adaptability, and a calm approach under pressure. • Ethical, loyal, and committed to maintaining confidentiality and professionalism.

🏖️ Benefits

• Fully remote work (you can be located anywhere in the world). • Competitive compensation package (will be discussed with successful candidates). • Paid vacation days + sick leave. • Opportunity to work directly with the CEO and top management. • Exposure to US market business operations and strategic projects. • Dynamic environment with opportunities for professional growth.