Personal Assistant to Operations Director – Personal & Family Administration

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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CyberOne

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2005

🔒 Cybersecurity

🤝 B2B

Cybersecurity • B2B

CyberOne is a UK-based cybersecurity services company that provides 24x7 managed detection and response, incident response, Microsoft security integrations, penetration testing, cloud security, and professional consulting to help organisations build measurable cyber resilience. They deliver AI-augmented MXDR and other managed security services powered by Microsoft technologies, focusing on rapid detection, containment, compliance and continuous risk reduction for enterprise and regulated sectors.

📋 Description

• Coordinate personal and family diaries, appointments and commitments • Arrange meetings and appointments relating to children, including school meetings, activities, clubs and other commitments • Track school dates, events, parents’ evenings, performances, sports fixtures and other important activities • Coordinate schedules between family members • Provide reminders and follow-ups for appointments, deadlines and events • Identify and help resolve diary clashes • Manage personal appointments and general life administration • Make bookings and reservations • Track personal deadlines, renewals and recurring commitments • Liaise with schools, clubs, healthcare providers, household suppliers and other external organisations • Research options, obtain quotes and organise appointments or services • Maintain organised records of personal information and arrangements • Coordinate vehicle administration including servicing, MOTs, repairs, insurance renewals and appointments • Arrange veterinary appointments, vaccinations and pet-related requirements • Coordinate household appointments, maintenance visits and service providers • Organise family travel, activities and personal arrangements • Follow up with suppliers and service providers to ensure agreed actions are completed • Provide personal and family administrative support to the Operations Director • Reduce the mental load of managing a busy personal and family life so the Operations Director can focus on core priorities

🎯 Requirements

• Exceptionally organised with strong attention to detail • Proactive and able to anticipate what needs to happen next • Comfortable managing multiple calendars and competing priorities • Reliable and able to follow tasks through without frequent reminders • Confident communicating with schools, suppliers, service providers and other third parties • Comfortable researching options and making practical recommendations • Calm and adaptable when plans change at short notice • Highly discreet and respectful of personal and family confidentiality • Comfortable working independently and using good judgement • Tech-savvy and confident using calendars, email, messaging and everyday productivity tools • Previous experience in a Personal Assistant, Family PA, Household PA, Executive Assistant or highly organised administrative role • Strong diary and appointment-management experience • Excellent written and verbal communication skills • Demonstrable experience managing multiple priorities • Strong organisational and follow-through skills • Desirable: Previous experience supporting a busy family or senior professional with personal administration • Desirable: Experience coordinating children’s schedules, school commitments or family logistics • Desirable: Experience managing household suppliers, vehicles, appointments or similar personal administration

🏖️ Benefits

• Fully remote work arrangement • Full-time employment