Regional Contracts Coordinator

🔥 1 minute ago

🏈 Alabama, Florida, +3 more states – Remote

🏈 Alabama – Remote 🐊 Florida – Remote 🌲 North Carolina – Remote 🌴 South Carolina – Remote 🎸 Tennessee – Remote

💵 $31 - $52 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

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Daikin Applied Americas

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1924

🤝 B2B

🔧 Hardware

⚡ Energy

B2B • Hardware • Energy

Daikin Applied Americas is a commercial and industrial HVAC and building solutions company that designs, manufactures, and supports air management equipment and services across North America. The company provides rooftop systems, chillers, air handlers, heat pumps, air purifiers, building controls (SiteLine), rental solutions, and IoT-enabled energy- and IAQ-focused technologies for commercial, institutional, and industrial buildings, emphasizing energy efficiency and decarbonization.

📋 Description

• Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity reassignments, maintenance, etc. • Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required • Assist in the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, certificates of insurance, pre-qualification questionnaires, and order legal paperwork and forms to aid in finalization of contract award • Set up project files and complete daily, weekly, or monthly project-related reporting forms; file, fax, or copy project documents • Coordinate meetings for sales teams • Manage incoming and outgoing project-related mail, contract documents, submittals, and design documents as necessary • Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs • Assist in managing the contract closeout process to ensure the timely closure of projects • Complete requests for information, invoices, statements, owner-directed insurance, etc. • Research and reconcile contract mischarges • Travel for in-person meetings approximately once per month • Support the administration of maintenance agreements, including the input of new agreements and renewals within internal systems • Review maintenance agreement renewals for profitability and coordinate with Sales and District Managers to obtain escalation approvals as needed • Distribute renewal agreements to customers, confirm receipts, and proactively follow up to drive timely execution • Track renewal status and partner with Sales teams when additional engagement is required to secure agreements • Validate completed renewals to ensure all legal, credit, and internal approval requirements are met • Communicate renewal status updates regularly with Sales staff and District Managers to ensure visibility and alignment

🎯 Requirements

• Associate's Degree or Equivalent Experience • 5-7+ years of related experience in a sales environment • Bachelor’s degree may be considered in lieu of work experience • Experience with Salesforce and/or any other sales tracking software (Preferred) • Proficient knowledge of Microsoft Office Suite

🏖️ Benefits

• Multiple medical insurance plan options + dental and vision insurance • 401K retirement plan with employer match • Paid time off and company paid holidays • Paid sick time in accordance with the federal, state and local law • Tuition Reimbursement after 6 months of continuous service