Event Specialist

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Data Society

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Education • Artificial Intelligence • Enterprise

Data Society is a DC-based company that specializes in providing data science training and custom AI solutions. They offer virtual, live instructor-led data science courses tailored to enterprise companies and federal agencies. Their training solutions are designed to upskill workforces in data science, artificial intelligence, and machine learning. Data Society also develops bespoke AI tools and solutions to automate processes and address complex data challenges for their clients. Additionally, they are recognized for their innovations in data science education, partnering with institutions like NVIDIA to offer advanced courses in deep learning.

11 - 50 employees

📚 Education

🤖 Artificial Intelligence

🏢 Enterprise

📋 Description

• Partner with Event Manager on event logistics for Summits and Forums. • Partner with Event Manager and Marketing to coordinate all print assets – signage, badges, collateral, branding, etc to ensure timely production and accuracy • Manage & track housing needs to ensure availability and solutions for oversell • Partner with Marketing team to ensure all internal and external deliverables are met • Serve as lead for Executive Roundtable events – sourcing/planning restaurant locations (private rooms that can accommodate 40-80), all logistics planning, sponsor support, collateral production, etc • Facilitate all deposits, invoice reconciliation and payment processing for assigned events and tasks • Draft, in conjunction with the Event Manger, and execute all external communications for Speakers, Sponsors and Attendees during the lifecycle of the event • Serve as lead and POC to all sponsors, post-sales to completion, to facilitate communications, deliverables of all assets and onsite support. • Serve as lead and POC for all speakers, upon confirmation of their participation, to facilitate communications, deliverables of all assets and onsite support. • Develop, design, improve and manage registration process for multiple events with our current platform - Bizzabo • Collaborate with internal departments for any custom programming requirements • Reports weekly (or as needed) registration statistics for events • Proactively responds to and resolves registration issues/questions that arise • Actively works on technology/process improvements including the website and conference app • Manage onsite badging, registration materials and walk up registration process

🎯 Requirements

• 3-5 years event experience in the meetings & events industry • Team player who is willing to roll up their sleeves dive in where needed • Strong communication skills – both in written and verbal communications • Experience with Bizzabo and HubSpot is a plus! • Possess applicable analytical and problem-solving skills and a high degree of responsibility, initiative and professionalism • Multi-tasking and the ability to maintain composure and manage multiple deadlines in a fast-paced environment • Ability to build and maintain relationships with a high degree of professionalism • Ability to innovate and come up with new ideas, that will help us to continually improve our events • Ability to work as part of a team, but also work on events individually • Travel to approximately 5-7 events each year, potentially internationally

🏖️ Benefits

• Health, dental, and vision insurance offered on day 1 • 401(k) including safe harbor match • Unlimited PTO • Home office and internet stipend • Paid Parental Leave • Access to on-demand learning & development opportunities