Assistant Project Manager, MEP Design

🕒 May 22

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DLB Associates

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1980

🎮 Gaming

📚 Education

⚡ Productivity

Gaming • Education • Productivity

DLB Associates is a company that offers a unique, fully interactive gamified experience for users, allowing them to choose how they want to engage with the content. Whether users prefer a fun and challenging approach or a straightforward presentation of facts, DLB Associates caters to diverse preferences in user experience.

📋 Description

• Assist All Elements of Routine Projects (90%) • Project Coordination • Collaborate with the Project Manager to oversee project schedules, track milestones, and manage workflow to ensure timely delivery of project phases. • Act as a liaison between internal teams, clients, and contractors to facilitate seamless communication and resolve issues promptly. • Maintain project documentation and organize files, ensuring all stakeholders have access to the most current information. • Construction Administration • Manage and distribute RFIs, submittals, transmittals, and other project-related documentation. • Monitor construction progress by maintaining logs and tracking contractor inquiries or responses. • Ensure all construction administration tasks are completed in alignment with project specifications and standards. • Revit and Technical Support • Assist with Revit tasks, including creating, editing, and maintaining design models and drawings. • Review models for quality and accuracy, ensuring they meet project requirements. • Provide drafting support as needed to expedite the preparation of drawing sets for submission. • Meeting and Communication Support • Prepare meeting agendas, take detailed notes, and distribute summaries with clear action items and deadlines. • Follow up with team members on assigned tasks and provide reminders for upcoming deadlines. • Present project updates to internal stakeholders in a clear, concise manner. • Proactive Task Management • Anticipate project needs by identifying potential risks, bottlenecks, or inefficiencies and suggesting solutions to keep the project on track. • Regularly review project workflows and recommend process improvements to enhance team efficiency. • Take initiative to address and resolve minor issues independently, escalating more significant concerns to the Project Manager. • Stakeholder Engagement • Build strong relationships with clients, contractors, and vendors to promote collaboration and ensure alignment on project goals. • Respond promptly to inquiries from stakeholders, providing accurate and professional communication. • Coordinate deliverables and submissions to meet client and regulatory requirements. • Quality Control and Reporting • Perform quality checks on documentation, drawings, and models to ensure consistency and accuracy. • Attend site visits and conduct review of existing condition surveys and help with punchlists • Assist in preparing status reports and updates for both internal and external stakeholders. • Track lessons learned during projects and document them for future reference. • General Administrative Support • Organize and maintain project records, ensuring all information is up to date and accessible. • Assist with onboarding new team members by providing project-specific training and guidance on workflows. • Support departmental goals by taking on additional responsibilities or participating in firm-wide initiatives as needed. • Administrative (10%) • Provide routine reporting via narrative and photographic documentation • Create / complete project and departmental reports • Technology, Digital Tools & AI-Enabled Efficiency • Leverage AI-enabled and digital tools to enhance efficiency, reduce manual effort, and support consistent, high-quality work output. • Identify opportunities to improve processes and demonstrate a continuous learning mindset, seeking out new technologies, skills, and methods that elevate individual and team performance. • Adapt to emerging technologies and evolving digital workflows, actively supporting the integration and adoption of innovative tools across the organization. • Completion of Assigned Tasks and Deliverables on Time and on Budget • Performs Other Related Duties as Assigned

🎯 Requirements

• B.A. / B.S. degree in engineering, construction, or related discipline • Minimum three years of related experience • Knowledge of industry trends, project management and construction procedures and best practices • Knowledge of MEP / FA / FP trades and the general requirements for each • Skilled at producing drawings and visual aids using Revit • Skilled at using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams), along with exceptional organizational skills for file management • Skilled at using project management software such as Procore • Knowledge of the importance of the Method of Procedure (MOP) Process, work notifications and protection of IT network and other equipment during construction • Skilled in completing assignments accurately and with attention to detail • Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace • Ability to follow company and site safety requirements • Ability to analyze and prepare documents, reports and correspondence • Ability to communicate effectively in both oral and written form (technical and non-technical information) • Ability to work successfully as a member of a team and independently with moderate supervision • Ability to work under pressure and meet close deadlines • Ability to effectively plan and delegate the work of others • Organizational skills, with the ability to manage multiple tasks simultaneously

🏖️ Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) • Flex spending accounts (FSA) • Dental and vision plans • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company paid life insurance coverage for employees and their eligible dependents • Short and long-term disability, AD&D coverage • Professional development opportunities, tuition reimbursement and professional licensing assistance • Paid parental leave after one year of employment