Downtown Development District of New Orleans
Real Estate • B2B • Government
Downtown Development District of New Orleans is an organization focused on enhancing and promoting the commercial and residential areas of downtown New Orleans. It plays a crucial role in the development and revitalization of the city, overseeing real estate initiatives, increasing public safety, and facilitating events that attract visitors. The DDD aims to create a vibrant urban environment, supporting local businesses and improving the overall quality of life for residents.
Finance Controller Assistant
Job not on LinkedIn
11 hours ago
Downtown Development District of New Orleans
Real Estate • B2B • Government
Downtown Development District of New Orleans is an organization focused on enhancing and promoting the commercial and residential areas of downtown New Orleans. It plays a crucial role in the development and revitalization of the city, overseeing real estate initiatives, increasing public safety, and facilitating events that attract visitors. The DDD aims to create a vibrant urban environment, supporting local businesses and improving the overall quality of life for residents.
📋 Description
• You will be accountable for: Accurate books: 99%+ accuracy in QuickBooks (proper coding, reconciled to bank and Stripe). • On-time close prep: All bookkeeping and schedules ready for month-end close by the internal deadline. • Clean reconciliations: Stripe, Mercury, and other accounts reconciled monthly, with differences flagged. • Collections execution: All overdue invoices followed up according to scripts and timeline; clear notes and next steps logged. • Commission input accuracy: Commission input sheets (for AEs and CSMs) prepared with correct data and minimal corrections. • Organized finance data: All trackers, sheets, and reports updated and easy for the controller to use. • Record and categorize transactions in QuickBooks (revenue, expenses, refunds, chargebacks, etc.). • Reconcile bank accounts (Mercury) and Stripe payouts/fees monthly. • Maintain a clean chart of accounts under the controller’s guidance. • Assist with preparing basic reports (P&L, balance sheet, cash summaries). • Maintain and update our Client Master sheet (status, owner, start/end dates, plan, pricing). • Pull and organize data from Stripe, Mercury, Pipedrive, and Sheets/Smartsheet. • Maintain collections tracker: due dates, payment status, last contact, next follow‑up. • Send and log payment reminders / follow-ups to clients using templates (email, WhatsApp, etc.). • Prepare monthly commission input files from CRM and client lists. • Execute recurring finance checklists: month-start, mid-month, and month-end.
🎯 Requirements
• Fluent in written and spoken English. • 2–4+ years as a bookkeeper or finance controller assistant in a recurring‑revenue business (coaching, agency, SaaS, subscription, etc.). • Hands-on experience with: QuickBooks Online (or similar cloud accounting software) Stripe or other payment processors Google Sheets / Excel (filters, basic formulas; lookups/pivots a plus) • Proven track record keeping books clean and reconciled for monthly/recurring clients, not just one-off projects. • Very strong attention to detail and accuracy with numbers and data entry. • Highly organized, comfortable working from SOPs and checklists. • Stable internet and ability to work overlapping hours with EU time zones.
🏖️ Benefits
• Flexible work arrangements
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