Business Operations – Executive Coordinator

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Entrepreneur Cooperative

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2023

🤝 B2B

📚 Education

B2B • Education • Entrepreneurship

Entrepreneur Cooperative is a community organization designed for founders and entrepreneurs looking to navigate business growth and exit strategies. By offering mentorship pairing seasoned entrepreneurs with newcomers, alongside customized educational initiatives, ECo fosters a supportive environment for members at various stages of their entrepreneurial journey. The cooperative model empowers members to shape the organization's direction, focused on mutual success through shared experiences and resources.

📋 Description

• Manage and organize the CEO’s inbox and communications • Flag high-priority emails and help prioritize responses • Coordinate calendar scheduling and meetings • Prepare notes, reminders, and follow-ups • Help move projects and tasks from “pending” to “done” • Support leadership with day-to-day operational coordination • Research and identify vendors nationwide, including: Steel suppliers, Erection crews, Specialty construction vendors • Gather contact details, pricing, service areas, and availability • Maintain organized and searchable spreadsheets/databases • Follow up with vendors to collect missing information • Keep vendor records accurate and updated for internal use • Update product listings and content in WordPress • Upload and organize product photos and project images • Use Adobe Photoshop or similar tools to resize, crop, and optimize images • Help maintain accurate and visually organized product pages • Support updates to product descriptions and related website content • Organize project photos and videos from completed builds • Create simple marketing videos using existing photo/video assets • Help maintain organized media libraries • Coordinate with leadership on content priorities and timelines • Coordinate deliveries and scheduling • Assist with tracking materials and logistics • Support reporting and operational admin tasks • Help remove operational bottlenecks and improve day-to-day efficiency • Data entry and documentation • Organizing digital files and systems • Managing recurring administrative tasks • Supporting the team wherever needed to keep operations moving smoothly

🎯 Requirements

• Highly organized and detail-oriented • Strong follow-through and accountability • Excellent written and verbal communication skills • Comfortable researching vendors and making calls • Experience with WordPress • Familiarity with Adobe Photoshop, Canva, or similar tools • Basic video editing skills for simple marketing/social media content • Strong spreadsheet and organizational skills • Ability to manage multiple moving parts simultaneously • Resourceful, proactive, and solutions-oriented • Comfortable working independently in a remote environment • Bonus Points • Experience supporting an executive or business owner • Experience in construction, logistics, or vendor coordination • Strong Excel or Google Sheets skills • Experience maintaining websites or product databases • Familiarity with operational workflows and process coordination