Senior Meeting Planner, Pharma Ad Agency Experience Required

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🔥 1 minute ago

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $57k - $84k / year

⏰ Full Time

🟠 Senior

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EVERSANA

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

⚕️ Healthcare Insurance

💊 Pharmaceuticals

Healthcare Insurance • Pharmaceuticals

EVERSANA is a comprehensive service provider focused on integrated commercial solutions for the life sciences industry. The company offers a wide range of services including advisory and management consulting, regulatory consulting, patient services, market access strategies, pricing and revenue management, medical affairs, and digital transformation. EVERSANA is known for its expertise in drug commercialization, enabling companies to effectively launch and manage pharmaceutical products. With a platform powered by data and analytics, EVERSANA addresses challenges related to drug pricing, market access, patient adherence, and product delivery, helping companies optimize their commercial strategies and enhance patient outcomes. The company emphasizes innovation and has been recognized for its use of AI and data analytics within the life sciences sector.

📋 Description

• The Senior Meeting Planner is responsible for the independent planning and execution of small (under 50 attendees) meetings and events. • Accountable for updating internal systems in a timely manner and communicating program details to all necessary internal departments. • On-site management and travel may be required. • Independently coordinate all program logistics for both live and virtual events, including venue/site selection, contract negotiations, travel, food and beverage, meeting room set-up, virtual platform management and audio-visual coordination, rooming lists, and ancillary vendors. • Responsible for audience generation (recruitment) and attendee data management, including post-meeting compliance Sunshine Act reporting. • Process and manage healthcare professional payments and vendor invoices. • Track and prepare accurate attendee spend reports. • Review and reconcile final invoices and pass-through cost reconciliation within mandated timelines. • Update templates and meeting materials containing program information and coordinate distribution to all targeted attendees. • Coordinate outsourced ground transportation arrangements for attendees, faculty, client, and staff and update and manage an accurate Arrival and Departure manifest. • Work with internal departments to ensure timely coordination and appropriate planning. • Maintain ongoing dialogue with manager and project team throughout life of the program to evaluate progress and respond to any changes in the scope of the program.

🎯 Requirements

• 4-year college degree • Minimum 2-3 years meeting planning experience • CMP Certification preferred, but not required • Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook) • Experience with Cvent® (online event registration management system) • Experience with other web-based registration systems • Experience executing virtual meetings using programs such as Zoom, WebEx, Adobe Connect, On24, GoToMeeting • Knowledge of hotel, air travel, and event planning industry • Strong accounting and negotiation skills • Ability to work independently on assigned projects • Ability to prioritize, multitask and plan numerous meetings simultaneously • Ability to take direction and apply appropriately to the planning and execution of ongoing projects • Ability to handle conflict, resolve problems, and manage well in a dynamic environment • Experience and ability to manage and travel to meetings in the US and internationally

🏖️ Benefits

• Competitive salaries • Benefits package