Administrative and Finance Assistant

🔥 7 minutes ago

🇸🇳 Senegal – Remote

💵 CFA9.4M - CFA11M / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

💸 Financial Planning and Analysis (FP&A)

👻 Ghost score 0%

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FHI 360

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1971

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

FHI 360 is a global nonprofit human development organization dedicated to improving lives by advancing integrated, locally driven solutions. Operating in over 60 countries, FHI 360's work spans across a wide range of areas including health, education, nutrition, environment, economic development, and governance. The organization focuses on creating partnerships, integrating research, and leveraging resources to enable people to reach their full potential. With a strong emphasis on equity, health, and well-being, FHI 360 is committed to building a more equitable world through innovative programs and partnerships.

📋 Description

• Manage operating expenses for the field office and field activities, including preparing approved daily payments • Review accounting documents and ensure that transactions are fully documented • Verify advance requests, travel expense reports, and operating expenses; reconcile advances and archive supporting documents in SharePoint • Support the Grants team in tracking and processing fund requests and regional subgrant reports • Support the management of workshops and activities, including participant payments • Provide administrative and logistical support for the field office and monitor assets and equipment • Assist the Dakar Procurement department with on-site acquisitions and serve as the focal point for local suppliers • Serve as the administrative liaison with the Regional Health Directorate and local partners • Maintain accounting records and files; verify invoices and prepare payment documentation • Manage and liquidate advances for missions, workshops, staff, and consultants • Record transactions in GFAS and maintain physical and electronic archives in SharePoint • Monitor the fixed asset register and flag non-compliant expenses, budget overruns, or financial risks • Identify local suppliers, collect quotations and pro forma invoices, prepare purchase requisitions, and receive goods and services • Organize workshops, seminars, training sessions, and missions in the covered regions • Manage office inventories, fixed assets, equipment, routine maintenance, and minor repairs • Prepare periodic administrative and financial reports and support the archiving and auditing of financial statements

🎯 Requirements

• Bachelor’s degree (minimum three years of higher education) in finance, accounting, management, or administration • At least two years of experience in a similar position with an NGO or local institution; experience in a decentralized or field office is an advantage • Demonstrated respect for deadlines, honesty, and strong organizational skills • Self-motivated and able to take responsibility, as the position is based outside the national headquarters • Ability to work under pressure • Proficiency in Excel, Word, and at least one accounting software package, as well as collaboration tools such as SharePoint • Maintain positive working relationships with suppliers and partners while safeguarding FHI 360’s integrity and reputation • Strong interpersonal and diplomatic skills when working with regional health authorities and partners • Ability to work in a multisectoral, multidisciplinary, and multicultural environment • Ability to manage multiple tasks concurrently and efficiently while prioritizing effectively • Willingness to sign FHI 360’s Code of Conduct • Willingness to undergo reference, criminal record, and terrorism financing checks

🏖️ Benefits

• Competitive benefits package • Professional development • Policies and programs that support a healthy work/life balance • All offers of employment are subject to reference, criminal record, and terrorism financing checks • Participation in the Inter-Agency Misconduct Disclosure Scheme screening process