Transcript Clerk

🔥 2 minutes ago

🌽 Illinois, Kansas, +4 more states – Remote

🌽 Illinois – Remote 🌪️ Kansas – Remote ⚜️ Louisiana – Remote 🚗 Michigan – Remote ❄️ Minnesota – Remote 🏰 Missouri – Remote

💵 $45k - $60k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

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Foley Mansfield

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1989

🤝 B2B

📋 Compliance

B2B • Compliance

Foley Mansfield is a national litigation defense law firm founded in 1989 that provides strategic legal counsel and trial-focused representation to corporate and business clients across numerous practice areas, including commercial litigation, product liability, environmental and toxic torts, medical malpractice defense, and real estate matters. With over 100 attorneys and 13 U. S. offices, the firm partners with clients—from multinational corporations to small businesses—to manage complex disputes, compliance-related risks, and regulatory issues through litigation, counseling, and alternative dispute resolution.

📋 Description

• Monitoring firm calendars to identify upcoming and completed depositions • Coordinating with attorneys and legal assistants to confirm deposition details and ensure no transcript orders are missed • Placing timely orders for standard, expedited, or rough-draft transcripts with court reporting agencies based on attorney direction and case deadlines • Maintaining vendor relationships to facilitate efficient ordering and delivery; following up on outstanding orders • Receiving, reviewing, and processing court reporter invoices for accuracy; coding to the appropriate client/matter and routing through the firm's approval workflow • Flagging billing discrepancies and coordinating with vendors and Accounts Payable to resolve • Monitoring incoming transcript deliveries and verifying completeness and accuracy upon receipt • Notifying attorneys, paralegals, and legal assistants promptly when transcripts are available • Saving finalized transcripts to the firm's document management system following established naming conventions and filing protocols • Retrieving and distributing previously filed transcripts upon request • Maintaining the firm's master deposition and transcript tracking log and generating reports as requested • Other duties as assigned

🎯 Requirements

• Minimum 2 years of experience in a law firm, legal department, or deposition scheduling preferred • Proficiency in Microsoft Office Suite; familiarity with document management systems (iManage, NetDocs, or similar) a plus • Working knowledge of basic legal terminology and the litigation process, including depositions and discovery • Strong attention to detail, organizational skills, and ability to manage multiple deadlines simultaneously • Professional communication skills and discretion in handling confidential client information.

🏖️ Benefits

• flexible benefits for healthcare/dental/vision • life insurance • disability • 401(k) • professional development and training • generous PTO and paid holidays • mental health benefit