Executive Assistant – Operations and Client Support

Job not on LinkedIn

🔥 0 minutes ago

🌐 Mexico, Brazil, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote

💵 $800 - $1.6k / year

⏱ Part Time

🟡 Mid-level

🟠 Senior

📁 Client Services

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Manage the founder’s calendar and schedule calls across clients, coaches and internal team members. • Coordinate meetings, sessions and programs involving multiple participants. • Administer the coaching management system, including client onboarding, engagement offboarding and coach record maintenance. • Keep clients, coaches and the internal team informed and aligned. • Own timely internal communications. • Set up and manage logistics for coaching courses and group leadership programs. • Support students and participants to stay on track and succeed. • Prepare client proposals using existing templates and improve templates over time. • Build and format materials in Canva and Google Slides. • Lead a weekly check-in with the founder. • Create and maintain living SOPs for owned responsibilities. • Identify gaps and inefficiencies and propose practical fixes.

🎯 Requirements

• At least 3 years of experience as an Executive Assistant, Operations Assistant, Virtual Assistant or in a similar support role. • Excellent written and spoken English (C1 or above). • Strong experience with calendar management and multi-party scheduling. • Comfortable learning and administering new software systems, such as a CRM, client management tool or learning platform. • Working knowledge of Canva and Google Slides. • Clear, professional written communication for both clients and internal teams. • Proactive and solution-oriented: you ask good questions, flag what doesn’t make sense, and suggest what to do about it. • Comfortable working with some ambiguity in a small, growing business. • Responsive and timely during agreed working hours that overlap with US Central Time. • Reliable high-speed internet and a quiet home office setup. • Experience supporting a coaching, consulting, training or education business. • Experience administering online courses or learning management systems. • Experience preparing proposals or sales materials. • Experience working with nonprofits or mission-driven organizations. • Experience writing and maintaining SOPs. • Comfortable using AI tools to work faster and smarter. • Familiarity with Google Workspace, Slack and Zoom.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months