Executive Assistant – Operations, Project Management

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🕒 January 29

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Support the Founder & CEO of a fast-growing organization. • Stabilize and scale the CEO’s day-to-day operations. • Improve written communication quality. • Own core operational processes and manage communication systems. • Coordinate recruiting pipelines and implement tools to help reduce cognitive load. • Manage client communication and internal staff emails. • Act as a gatekeeper for Executive's calendar and protect the ideal weekly calendar template. • Manage personal administrative tasks and organization of documents. • Consolidate insurance information and personal records. • Help expand Notion usage for SOPs and documentation.

🎯 Requirements

• 3+ years of experience supporting senior executives as an EA, Operations Coordinator, or similar role. • Exceptional written communication skills — must be a stronger writer than the executive. • Highly responsive, proactive, and detail-oriented. • Comfortable acting as a “memory system” for a fast-moving CEO. • Strong organizational instincts and follow-through. • Ability to work with systems and SOPs (Standard Operating Procedures) • Capability to anticipate needs and provide context-based assistance • Able to handle confidential and sensitive information responsibly. • Tech-comfortable and adaptable to evolving systems and tools. • Thrives in high-accountability, high-clarity environments. • **Technical Requirements:** Reliable high-speed internet and a modern home office setup.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months