Executive Assistant to the President & CEO – Operation Focused

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🕒 January 29

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Manage the CEO’s email inbox, focusing on prioritization and timely responses. • Coordinate the CEO’s professional and personal calendar, scheduling meetings, and aligning family and work commitments. • Develop and maintain SOPs for daily operations to streamline workflows. • Utilize Notion to create a personal operating system for collaboration and task tracking. • Support personal tasks such as grocery ordering, meal planning coordination, and family logistics. • Handle donor management tasks, including tracking updates and organizing voice memos. • Provide general administrative support and assist with team communications. • Maintain top 30 prospect list with proactive outreach reminders • Triage donor communications and manage in Notion and HubSpot • Research and prospecting for individual donors, foundations, and corporations

🎯 Requirements

• Bachelor’s degree in Business Administration, Communications, or a related field. • 3+ years of experience as an Executive Assistant or in a similar role. • Proven experience in email management, calendar coordination, and task delegation. • Experience creating and managing SOPs and using tools like Notion for organization. • Exceptional organizational and time-management skills. • Strong written and verbal communication skills. • Familiarity with remote collaboration tools like HubSpot, Notion, Slack, Zoom, Fireflies, or Microsoft Teams. • Technical Requirements: • Reliable high-speed internet connection (50 Mbps download and 10 Mbps upload). • A modern laptop or desktop computer with a multi-core processor (Intel i5 or equivalent).

🏖️ Benefits

• Opportunity to work with a nonprofit organization driving impactful change. • Remote-first approach with a collaborative and supportive team. • Comprehensive onboarding process to ensure your success. • PTO and performance bonuses. • Professional growth opportunities in a mission-driven environment.