Executive Operation Assistant – CEO Support

Job not on LinkedIn

🔥 0 minutes ago

🌐 Mexico, Brazil, +1 more countries – Remote

🇲🇽 Mexico – Remote 🇧🇷 Brazil – Remote 🇨🇴 Colombia – Remote

💵 $800 - $1.6k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Executive

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📦 Logistics

⚡ Productivity

Consulting • Logistics • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Own and optimize the CEO's calendar and inbox, including scheduling, focus time, timely communication, priority flagging, and professional/personal calendar alignment • Coordinate meetings with the internal team, landlords, legal counsel, and partners • Plan and manage flights, hotels, and itineraries for site visits, meetings, and personal travel • Document, organize, and continuously improve workflows and SOPs in Notion or similar tools • Update SOPs weekly based on recurring check-in feedback and increase ownership and autonomy over time • Coordinate scheduling, document preparation, and follow-ups for lease negotiations and legal matters in an administrative support capacity • Schedule and organize candidate interviews for leadership-level hires • Assist with light personal and family scheduling needs • Serve as the central communication link between the CEO, internal team, and external partners • Lead weekly check-in meetings, present completed work, receive feedback, and provide structured updates on priorities, progress, and deadlines • Use Notion, Slack, Google Workspace, Todoist or similar task-management platforms, Zoom, and email summaries

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting senior leadership • Excellent written and verbal communication skills • Tech-savvy and comfortable working in digital ecosystems, including Slack, Notion, and Google Workspace • Strong organizational and prioritization abilities • Proven ability to manage sensitive information with discretion, including legal and lease-related matters • Proactive, self-directed, and comfortable with evolving needs • Experience managing business and personal responsibilities for a founder or executive is a plus • Comfortable building and maintaining SOPs • Reliable high-speed internet and a modern home office setup

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months