Executive Operations Assistant – CEO Support

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🕒 April 24

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FreedUp

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

B2B • Enterprise • Productivity

FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

📋 Description

• Manage and organize the Founder’s inbox with the goal of achieving and maintaining **Inbox Zero** • Triage and respond to the majority of incoming emails independently • Implement and maintain a structured inbox workflow and prioritization system • Identify high-priority messages, time-sensitive requests, and key decision points • Draft and send responses on behalf of the Founder while maintaining his communication style • Conduct short **daily email triage check-ins** to quickly review priority messages • Manage and optimize the Founder’s calendar to support productivity and focus • Schedule meetings based on strategic priority levels: • Protect deep work time in the mornings and organize meetings primarily in the afternoons • Coordinate scheduling logistics and meeting preparation • Maintain proactive communication with the Founder regarding priorities and updates • Learn and replicate the Founder’s communication tone and style • Respond to parents, partners, and stakeholders in a professional and trust-building manner • Anticipate common responses and begin handling communications independently • Support task management workflows using tools such **Asana, Notion** • Leverage Claude and other AI tools to work efficiently • Maintain organized systems for tasks, communication, and operational processes • Lead **weekly check-in meetings** with the Founder using a structured “Big Three” agenda • Improve operational efficiency by identifying repeatable or delegable tasks

🎯 Requirements

• 3+ years of experience as an Executive Assistant, Executive Operations Assistant, or Operations Manager supporting a founder or senior executive • Comfortable with Claude or other AI tools • Exceptional written English communication skills with the ability to represent an executive professionally via email • Proven experience managing high-volume inboxes and maintaining structured email systems • Ability to respond to parents, partners, and stakeholders in a way that builds trust and reflects the founder’s voice • Strong organizational skills with the ability to prioritize competing requests and manage deadlines independently • Experience with calendar management and strategic meeting coordination • Highly organized, structured thinker with a systems mindset • Strong attention to detail and follow-through • Proactive problem-solver who anticipates needs and communication requirements • High emotional intelligence and professional judgment when handling external communication • Comfortable responding on behalf of an executive once communication style is learned • Experience using task management and productivity tools (Asana, Notion, Superhuman, or similar) • Ability to work independently while maintaining consistent communication with leadership • Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months